Objectives

The primary objective of this tender is to procure reliable, accredited water quality testing services for two designated coastal monitoring sites. The municipality seeks to ensure ongoing environmental and public health surveillance by engaging a competent service provider capable of delivering accurate microbiological and chemical analysis within a defined timeframe.

Scope of Work

The successful bidder will provide end-to-end water sampling and laboratory analysis services for Tugela Mouth and Dokodweni Beach. The contract covers a three-month operational period from October 2026 to December 2026. Responsibilities include sample collection, secure transport, laboratory processing, and reporting of results for the specified water quality parameters.

Technical Requirements

Bidders must demonstrate the technical capacity to perform the following standardized tests:

• Faecal Coliform Bacteria concentration (cfu/100ml)
• E. coli Bacteria concentration (cfu/100ml)
• pH level measurement
• Faecal Streptococci concentration (cfu/100ml)

All analyses must adhere to recognized environmental monitoring standards suitable for recreational beach and estuarine water quality assessment.

Skills and Qualifications Requirements

The tender does not mandate specific academic degrees or professional licenses; however, bidders must prove they are suitably experienced and operationally equipped to deliver accredited laboratory testing. Providers must possess validated analytical methodologies, calibrated equipment, and trained personnel capable of accurately quantifying bacterial counts and pH values. Additionally, bidders must satisfy stringent administrative and compliance prerequisites:

• Active registration on the National Treasury’s Central Supplier Database (CSD) with verified tax compliance.
• Completion of all prescribed Municipal Bidding Documents (MBDs 1, 4, 8, and 9).
• Valid CIPC company registration and proof of municipal rates account or lease agreement.
• Clean record on the National Treasury’s Defaulters Database.

Key Terms and Evaluation Framework

The tender employs South Africa’s standard 80/20 Preferential Procurement Policy Framework Act (PPPFA) system. Under this framework, 80 points are allocated to price competitiveness, while 20 points are reserved for specific socio-economic transformation goals. Preference points are awarded for enterprises located within the Mandeni Municipality, and for businesses that are 100% owned by Black people, women, youth, or persons with disabilities. Claiming these points requires submission of verified documentation, including director ID copies, CSD reports, and CIPC certificates.

Prices must be firm, quoted on official business letterhead, valid for 30 days, and inclusive of VAT. Bids must be physically sealed, correctly marked, and submitted before the stated deadline; late or verbally submitted quotations will be rejected. Strict adherence to all administrative and documentation requirements is mandatory, as non-compliance will result in immediate disqualification.