Objectives

The primary objective is to procure a reliable supplier capable of delivering high-quality, municipally branded fleece tops within a strict operational timeframe. The procurement seeks to achieve value for money while ensuring full compliance with municipal supply chain management policies, preferential procurement regulations, and transparent bidding practices.

Scope

The scope covers the complete supply and delivery of custom-designed navy blue fleece tops. The estimated contract value falls between R2,000 and R30,000. Upon issuance of an official order, the supplier must deliver all goods within 14 days. Quotations must remain valid for a minimum of 90 days, with automatic extensions applied per municipal policy. All delivery and logistics costs must be fully incorporated into the quoted unit prices. The municipality reserves the right to adjust final quantities up or down as operational needs dictate.

Technical Requirements

• Design & Construction: Navy blue colour, funnel neck collar, set-in sleeves, cover seam stitching, reinforced shoulder panels, inseam pockets, and elasticated sleeve cuffs.
• Materials & Hardware: Water-resistant outer fabric, nylon zip fastener equipped with a metal puller.
• Branding: Municipal logo must be printed on the left front side, strictly adhering to official brand specifications.
• Quality Verification: Suppliers must submit a physical prototype prior to contract award. This item will be retained by the municipality and used as the definitive benchmark for inspecting and comparing all bulk deliveries.
• Regulatory Compliance: Mandatory submission of completed MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 9 (Independent Bid Determination), active Central Supplier Database (CSD) registration, valid B-BBEE proof, and verified locality documentation.

Skills Requirements

No specialized professional qualifications, trade licenses, or technical certifications are explicitly mandated. Suppliers are expected to possess standard apparel manufacturing or wholesale distribution capabilities sufficient to produce, package, and deliver the specified garments on schedule. Essential competencies include accurate financial quoting, VAT-compliant invoicing, adherence to municipal procurement timelines, and the ability to meet the 80/20 preferential scoring framework.

Key Terms & Clarifications

• Non-Returnable Sample: A physical garment submitted by the bidder that will not be returned. It is kept by the municipality to serve as a quality control reference for verifying fabric, stitching, fit, and branding accuracy during final delivery inspections.
• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are allocated for competitive pricing and 20 points for socio-economic objectives (10 points for Broad-Based Black Economic Empowerment status level and 10 points for business locality within designated municipal districts).
• MBD Forms: Standard Municipal Bidding Documents required by South African local government to ensure transparency, prevent conflicts of interest, verify independent bid determination, and claim preferential points.