Tender Summary: Provision of Voucher for the Sani Stagger Marathon

Objectives

The primary objective is to engage a suitably qualified and experienced service provider to supply a single refreshment voucher valued at R90,000.00 for the Sani Stagger Marathon 2026. The municipality aims to secure a compliant, cost-effective solution that supports event participants while adhering to national preferential procurement and transformation policies.

Scope

• Product: One (1) refreshment voucher with a face value of R90,000.00.
• Redemption Network: The voucher must be valid for use at retail establishments affiliated with the Consumer Goods Council South Africa.
• Delivery Timeline: Fully operational and ready for distribution by 30 September 2026.
• Event Context: Intended for use at the Sani Stagger Marathon 2026, hosted at Sani Pass Hotel.

Technical Requirements

• Voucher Specifications: Must be structured for retail redemption within the specified council network and functionally complete upon delivery.
• Compliance Documentation: Bidders must submit fully completed MBD 1, 4, 6.1, 8, and 9 forms; a valid Tax Clearance Certificate or Tax Compliance Status (TCS) PIN; Central Supplier Database (CSD) registration confirmation; CIPC company registration certificates; and certified copies of identification documents for all members/directors.
• Municipal Debt Verification: Proof that the company and its directors are not in arrears with municipal rates, water, or electricity services (via updated statements, lease agreements, exemption letters, or affidavits).
• Preference Points Claim: Supporting documentation must be provided to claim points under the specific goals framework, including CIPC records proving physical address jurisdiction and CSD summaries verifying ownership demographics (black women, youth, and persons with disabilities).

Skills & Experience Requirements

While the tender does not list explicit technical certifications, it requires demonstrable administrative and operational capabilities, including:

• Relevant Past Performance: Evidence of successfully delivering similar voucher, gift, or retail supply contracts, documented via client references, project values, and timelines.
• Procurement Compliance Proficiency: Ability to accurately compile, format, and submit standardized municipal bidding forms and preference point claims without errors that could lead to disqualification.
• Logistical Execution: Capacity to ensure voucher production, validation, and handover meets the strict 30 September 2026 deadline.

Explanation of Unusual or Complicated Terms

• Consumer Goods Council South Africa: An industry association representing major retail chains; the voucher must be redeemable exclusively at member retailers.
• 80/20 Preferential Procurement System: A standard South African public sector evaluation model where 80 points are awarded for competitive pricing and 20 points for socio-economic transformation goals (e.g., local economic development, empowerment of historically disadvantaged groups).
• MBD Forms: Municipal Bidding Documents prescribed by national treasury regulations to standardize procurement processes, ensure transparency, and enforce legal compliance across all municipal tenders.
• CSD & TCS PIN: The Central Supplier Database is the national government registry for all suppliers. The TCS PIN is a unique identifier issued by the South African Revenue Service (SARS) to verify a taxpayer's compliance status.