Objectives

The primary objective of this tender is to procure reliable, compliant PVC ring pessaries for the management of uterine prolapse within the gynecology unit of Port Shepstone Hospital. The procurement seeks to secure essential medical devices while adhering to provincial health supply chain protocols and promoting local economic participation through structured preferential procurement mechanisms.

Scope

The scope encompasses a once-off supply of 100 units each of three specified sizes (62mm, 71mm, and 84mm) of PVC ring pessaries. Deliveries must be completed at Port Shepstone Hospital according to an agreed timeline. The contract covers product supply, standardized packaging, batch labeling, and compliance with health department quality benchmarks. Quoted prices must remain firm for a 90-day validity period, with payment processed upon successful delivery and invoice submission.

Technical Requirements

• Material & Sterility: Devices must be manufactured from Polyvinyl Chloride (PVC) and supplied in a non-sterile state.
• Packaging: Each pessary requires individual sealing in an easy-to-open peel pouch, consolidated at 10 units per outer carton.
• Labeling: Cartons must clearly indicate the lot/batch number, manufacturing date, expiry date, and supplier identification.
• Quality Certification: Products must conform to SABS/SANS standards or equivalent recognized certifications, with documentary proof submitted with the bid.
• Shelf Life: Delivered stock must retain a minimum of 12 months of usable shelf life upon receipt.
• Sampling: Top-scoring bidders may be formally requested to submit physical samples for independent laboratory or clinical verification against the published specifications.

Skills and Qualification Requirements

• Healthcare Supply Experience: Provision of verifiable proof of prior delivery (order confirmation and delivery note) to a public or private medical facility.
• Regulatory & Financial Standing: Active Central Supplier Database (CSD) registration, current CIPC business documents, and a valid B-BBEE verification certificate or sworn affidavit.
• Tax Compliance: Valid SARS tax clearance status or PIN for institutional verification.
• Logistics & Quality Management: Demonstrated capability in managing medical device inventory, temperature/storage compliance, batch traceability, and punctual delivery scheduling.
• Administrative Competence: Ability to accurately complete all mandatory government returnable forms, including bidder disclosures, preference point claims, and contract acceptance declarations.

Key Contractual and Evaluation Terms

This tender applies an 80/20 preference point system, allocating 80 points for competitive pricing and 20 points specifically for South African-owned enterprises. Bids undergo a strict five-stage evaluation: administrative compliance, delivery capacity, specification adherence, price/preference scoring, and sample verification. Failure at any stage results in immediate disqualification. The contract enforces a 12-month warranty from delivery, imposes daily penalty deductions at the prime interest rate for late deliveries, and explicitly prohibits cover-quoting (multiple bids from affiliated entities). Expired, second-hand, or non-compliant products will be rejected, and all submissions must utilize official, unaltered procurement forms with original signatures.