Tender Summary: Sport Competition and Event Management Training Programme

Objectives

The primary objective is to build practical competence in competition and event management among local sport stakeholders. The programme aims to address skill gaps in municipal clubs, schools, federations, and community structures, resulting in better-structured, safer, and more sustainable sport events across the municipality.

Scope of Work

• Target Audience: Volunteers, coaches, team managers, and municipal sport officials.
• Deliverables: Development and submission of a supporting training plan, facilitator guide, assessment tools, and an inception report prior to commencement. Provision of printed and digital learner manuals, toolkits, and portfolios of evidence. Issuance of completion certificates to all participants.
• Training Content: Competition organisation principles, tournament formats (league, knockout, round robin), fixture scheduling, match-day operations, event logistics, safety and risk management, stakeholder coordination, and competition reporting/evaluation.
• Moderation & Reporting: Conduct internal moderation and external moderation where required. Submit a post-training report detailing attendance, assessment results, photographic evidence, outcomes, challenges, lessons learned, and recommendations.

Technical Requirements

• Evaluation Process: Two-stage assessment. Bids must first achieve a minimum functional score of 70 out of 100 to qualify for price and preference evaluation.
• Scoring Criteria: Experience (20 points), relevant qualifications and local alignment (15 points), methodology clarity and realism (15 points), quality of tools and materials (5 points), and value-add support (5 points).
• Pricing & Contractual Terms: All costs must be quoted in South African Rand, inclusive of VAT, and remain fixed for the contract duration. Prices must cover facilitation, assessment, moderation, certification, travel, accommodation, printing, and administration. The municipality provides the venue; travel is reimbursed at the applicable SARS rate, and accommodation must comply with municipal cost-containment policies.
• Compliance: Strict adherence to mandatory returnable documents, including tax compliance verification, B-BBEE status proof, up-to-date municipal account declarations, and supply chain management integrity certificates. The completion period must be explicitly stated.

Skills Requirements

• Lead Facilitator: Must hold relevant qualifications and possess three to four years of direct experience in sport competition and event management.
• Methodology Design: Demonstrated ability to create context-specific, time-bound, and realistic training frameworks aligned with municipal priorities.
• Material Development: Proficiency in producing comprehensive learning resources, assessment instruments, and risk management tools.
• Quality Assurance: Working knowledge of national education and training standards to facilitate appropriate internal and external moderation processes.
• Operational Expertise: Strong understanding of tournament structures, logistical coordination, safety protocols, stakeholder engagement, and post-event evaluation reporting.

Explanation of Unusual or Complicated Terms

• CAMBD Forms: Standardised Municipal Bidding Document templates used across South African municipalities to ensure uniform compliance with supply chain management regulations, including declarations of interest, tax compliance, and independent bid determination.
• 80/20 Preference Point System: A procurement scoring model where 80% of evaluation points are allocated to price competitiveness and 20% to specific socio-economic goals, such as Broad-Based Black Economic Empowerment (B-BBEE) status level and supplier locality within the municipal area.
• SAQA/SETA/QCTO Moderation: Refers to oversight by national bodies responsible for quality assurance in education and training. SAQA manages the National Qualifications Framework, SETAs oversee sector-specific skills development, and QCTO coordinates occupational qualifications. Compliance ensures training outcomes meet nationally recognised standards.