Objectives

The primary objective is to appoint a qualified supplier to calibrate two walk-in cold rooms, ensuring precise temperature and humidity control to maintain product integrity and compliance with quality assurance standards. The procurement follows South African public procurement legislation, utilising a weighted evaluation model that prioritises cost competitiveness while advancing socio-economic transformation through designated preference points.

Scope

The service encompasses the calibration of two walk-in cold rooms for both temperature and humidity at a single operational set point. Following calibration, the supplier must affix official validation labels and issue formal calibration certificates for each unit. All activities must adhere to the Government Procurement General Conditions of Contract (July 2010).

Technical Requirements

• Hold current SANAS accreditation applicable to temperature and humidity calibration services.
• Deliver validated calibration certificates and physical validation labels for each cold room upon completion.
• Submit all mandatory bid documentation concurrently, including completed SBD forms, valid BBBEE certificates, and the Preference Points Claim Form.
• Comply with standard government procurement contractual terms and submission protocols.

Skills Requirements

The tender does not list explicit skill matrices but inherently requires demonstrated expertise in precision refrigeration calibration, proficiency in metrological measurement of temperature and humidity, and operational competency within SANAS-accredited quality management systems. Suppliers must possess the technical capability to execute accurate calibration procedures, interpret measurement data correctly, and produce legally recognised certification compliant with national standards.

Notes on Unusual or Complicated Terms

• SANAS Accreditation: Certification issued by the South African National Accreditation System, confirming that a laboratory or service provider meets internationally recognised standards for technical competence, traceability, and reliability in calibration and testing.
• 80/20 Preference Point System: A procurement scoring methodology where 80% of total points are awarded based on the lowest acceptable price, and 20% are allocated to specific socio-economic goals. Points are granted for verified black ownership (≥51%), women ownership (≥30%), or disability ownership, contingent upon submission of valid supporting documentation.
• SBD Forms: Standard Bidding Document forms prescribed by South African public procurement law, used for statutory declarations, conflict-of-interest disclosures, and preference point claims.
• General Conditions of Contract (July 2010): The standardised contractual framework governing state procurement in South Africa, defining mutual obligations, payment terms, performance security, and dispute resolution procedures.