Objectives

The primary objective of this tender is to engage a qualified service provider to restore full operational functionality to a compromised traffic signal system at the KaMaqhekeza intersection, ensuring public safety and uninterrupted traffic flow.

Scope

The contract covers the supply and installation of a replacement control unit/controller for one (01) damaged traffic light. The successful bidder will be responsible for delivering the specified equipment and completing the installation at the designated municipal site.

Technical Requirements

• Equipment Specification: Supply and install a new traffic light control unit/controller compatible with existing municipal infrastructure.
• Pricing & Validity: Quoted prices must be firm and remain valid for a minimum of ninety (90) days from the submission date.
• Delivery Timeline: A firm delivery and installation period must be clearly indicated in the quotation.
• Documentation Compliance: All submissions must utilize official municipal bidding forms (MBD series) without alteration or retyping. Incomplete, incorrectly filled, or late submissions will be disqualified.
• Registration & Certification: Bidders must attach a valid CSD registration report and either a certified B-BBEE certificate or a sworn affidavit (original document only).
• Tax Compliance: Proof of Tax Compliance Status (TCS) or a SARS-issued PIN is mandatory.
• Submission Format: Quotations must be submitted in sealed envelopes clearly marked with the quotation number and addressee. Electronic or fax submissions are strictly prohibited.

Skills Requirements

While not explicitly itemized, the tender implicitly requires:

• Technical expertise in traffic signal systems, particularly in fault diagnosis and the safe installation/replacement of electronic control units.
• Knowledge of municipal infrastructure standards, electrical safety protocols, and traffic management regulations.
• Proficiency in navigating South African public procurement frameworks, including accurate completion of standardized bidding documentation and compliance verification.
• Project coordination capabilities to ensure timely delivery, installation, and commissioning within the stipulated timeframe.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation uses a weighted scoring model where 80 points are allocated for competitive pricing and 20 points for socio-economic development goals. Points are awarded for historically disadvantaged person (HDP) ownership, female/youth shareholding (over 30%), enterprises operating within the municipality, and verified BBBEE Level 1 status.
• MBD Documentation Framework: The tender mandates strict adherence to standard Municipal Bidding Document (MBD) forms. These legally binding templates cover conflict of interest declarations, preferential procurement claims, past supply chain management practices, and independent bid determination to prevent collusion.
• CSD & TCS Integration: The Central Supplier Database (CSD) and Tax Compliance Status (TCS) systems are used for automated vendor vetting. Bidders must maintain active, up-to-date profiles to avoid automatic disqualification.
• Sworn Affidavit Requirement: If a B-BBEE certificate is unavailable, bidders must submit an original sworn affidavit detailing annual turnover and black ownership levels. Copies of already-certified documents are explicitly rejected to prevent fraud.