Tender Summary

Objectives

The primary objective is to secure reliable heavy machinery and qualified personnel to support daily waste management and site maintenance operations at the Steenbok landfill site. The procurement also aims to advance national socio-economic transformation goals by prioritizing historically disadvantaged groups, women, and small, medium, and micro-enterprises (SMMEs) through a structured preferential scoring system.

Scope of Work

• Provision and hiring of a landfill compactor and an excavator.
• Supply of a dedicated, licensed operator for each piece of equipment.
• Execution of routine waste compaction, site leveling, trenching, and general excavation tasks required for ongoing landfill operations.
• Ensuring continuous operational readiness of equipment throughout the contract period.

Technical Requirements

Detailed technical specifications, including machine capacity, age restrictions, emission standards, and maintenance protocols, are outlined in the official quotation documentation. Bidders are expected to supply equipment that is:

• Fully operational, roadworthy, and fit for landfill terrain and waste management activities.
• Compliant with applicable occupational health, safety, and environmental regulations.
• Equipped with standard safety features and operational controls.
• Supported by documented proof of compliance and inspection certificates.

Skills Requirements

All personnel must meet established competency standards for heavy machinery operation in industrial or waste management environments:

• Valid, current licensing and certification for operating compactors and excavators.
• Proven practical experience in landfill sites or similar heavy civil construction settings.
• Strong knowledge of site-specific safety procedures, hazard identification, and emergency response protocols.
• Ability to perform basic pre-operational checks and report mechanical faults promptly.

Key Terms & Conditions

Preferential Procurement System: The contract will be evaluated using an 80/20 point allocation model. Eighty percent of the score is based on price competitiveness, while twenty percent is allocated to targeted socio-economic goals. This framework is designed to promote economic participation of previously disadvantaged individuals, women-owned enterprises, and SMMEs, in line with national procurement legislation. Bidders must clearly demonstrate how their proposal aligns with these transformation targets to maximize their score.

Submission & Compliance: Quotations must be submitted physically in sealed envelopes clearly marked with the quotation number and addressee. Electronic submissions via email or fax will not be accepted. Incomplete, incorrectly completed, or late submissions will be disqualified. The municipality reserves the right to accept or reject any quotation without assigning reasons.