Objectives

The primary objective of this quotation is to procure durable, weather-resistant protective clothing and standardized security footwear for hospital personnel. The procurement ensures operational readiness, staff safety, and uniform compliance while adhering to the KwaZulu-Natal Department of Health’s supply chain governance framework.

Scope

The scope encompasses the supply and delivery of eight (8) navy rainproof specialized rain suits and eight (8) black security shoes to Grey’s Hospital. Required sizes are strictly defined:

• Rain Suits: Medium (1), Large (6), XLarge (1)
• Shoes: Size 6 (2), Size 8 (2), Size 9 (3), Size 10 (1)

All goods must be new, unused, and possess a minimum shelf-life of six months upon delivery. The quotation validity period is ninety (90) days, and submitted prices must remain firm throughout the evaluation and potential contract award phase.

Technical Requirements

Bidders must fully comply with the attached specification document. Core technical requirements include:

• Rain Suits: Navy colour, manufactured from 100% polyester PVC fabric (185gsm). Must feature specialised water-resistant PVC, heat-sealed seams, double-needle lapped stitching, a storm flap over the zip, storm cuffs with concealed elasticised edges, a stowaway hood, adjustable drawcord hem, two concealed front pockets, and underarm/back ventilation vents. Quality must align with SABS ATM standards.
• Security Shoes: Black colour, lace-up configuration, leather upper, and anti-slip soles.
• Mandatory Documentation: Completed administrative forms (SBD 4, SBD 6.1, General Conditions of Contract, Special Conditions of Contract, Specification Form), valid Central Suppliers Database (CSD) registration, and SARS tax clearance proof. Incomplete or non-compliant submissions result in automatic disqualification.
• Sample Verification: Top-scoring compliant bidders may be requested to submit physical samples via email. Failure to provide samples when requested leads to disqualification.

Skills Requirements

No specialized technical skills, professional certifications, or service-based expertise are required, as this is a pure goods-supply contract. Bidders are expected to demonstrate standard commercial capacity, including reliable inventory management, efficient logistics for on-time delivery, and the ability to fulfill exact quantity and size specifications. Compliance with public sector procurement regulations and financial documentation is the primary competency expectation.

Notes on Unusual or Complicated Terms

Cover-Quoting Prohibition: The tender explicitly bans bidders from submitting multiple quotations to manipulate pricing or gain unfair advantage. This practice is classified as procurement fraud and triggers immediate disqualification.

80/20 Preference Point System: Evaluation allocates eighty points for competitive pricing and twenty points for socio-economic transformation. Full points are granted to enterprises at least 51% owned by Black South Africans, requiring a valid BBBEE verification certificate or sworn affidavit.

Sequential Four-Stage Evaluation: Quotations pass through strict, non-negotiable screening phases: administrative compliance, specification adherence, sample verification, and final price/preference scoring. Missing any mandatory returnable document or failing a stage results in non-responsive status and exclusion from further consideration.