Objectives

The objective of this tender is to re-advertise and procure renovations at NHLS Addington Laboratory. The aim is to upgrade and refurbish the NHLS Addington Laboratory facilities while ensuring compliance with governance, procurement and safety requirements, maintaining hospital operations where possible, delivering value for money, and providing a clearly defined scope and schedule for the works. The process includes a compulsory site briefing, a fixed quotation submission, and a bid evaluation framework based on price, specific goals, and administrative compliance.

Scope

The scope covers renovation works at the NHLS Addington Laboratory as defined by the Bill of Quantities, Scope of Work and related documentation. Broadly, it includes refurbishment of the reception and associated work areas, partitioning, finishes, and all associated trades to deliver a fully functional laboratory environment. Key components include:

• Reception area refurbishment and associated partitioning, glazing, doors, and finishes.
• General construction works across the laboratory including walls, floors, ceilings, plastering, painting, tiling, joinery, and related finishes.
• Mechanical and plumbing works including basins, sinks, taps, drainage, tiling around wet areas, water services, geysers, and associated sanitary fittings.
• Electrical and data works including wiring, outlets, distribution boards, cabling, labeling, and compliance with installation standards; electrical certificates to be issued on completion.
• Glazing, doors, and non-structural fittings including safety glass and door hardware.
• Ceiling systems and drywall/partitioning, including suspended ceilings and fire/ acoustic ratings as specified (e.g., gypsum Rhino board partitions with specified fire ratings).
• Flooring and finishes, including approved floor and wall tiles, carpet options, and related edge trims and waterproofing where required.
• Laboratory-related fixtures and fittings as detailed in the BOQ (e.g., workstations, basins, splashbacks, mirrors, soap/towel dispensers, and related sanitary and safety fittings).
• Project phasing and site management to minimise disruption to hospital operations, including after-hours work where necessary and coordination with hospital management and management plans.
• Compliance with standard specifications and measurement/price data as described in the BOQ and CIDB-based process.

Technical and Mandatory Requirements

The following technical and mandatory requirements summarize what bidders must fulfil to be eligible and compliant:

• CIDB Registration: Bidders must be registered in CIDB with a grading designation of 2EB or higher for eligibility. CIDB 2GB proof may be required as applicable.
• Tax Clearance and Compliance: Submission of a valid Tax Clearance Certificate and SARS Tax PIN verification (or Tax Compliance Status) is required. Central Supplier Database (CSD) registration must be provided if applicable.
• Declaration of Interest: Completion and submission of the declaration of interest (SBD4) and related governance disclosures.
• BBBEE Documentation: A BBBEE certificate or sworn affidavit to claim preferential points (HDI, woman, youth, etc.) as applicable.
• Proof of Good Standing: Letters of good standing (e.g., from relevant statutory bodies or professional bodies as required).
• Professional and Trade Certificates:
  • Plumbing Trade Test Certificate (with proof).
  • Electrical Wireman’s License (with proof).
  • CV and Project Manager Certificate for the proposed project management.
• Experience and References: Minimum evidence of relevant experience supported by three (3) contactable references or completion certificates for similar projects; CIDB proof to be supplied.
• Returnable Documentation and Forms: Complete and sign SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), and SBD 7 (Form of Offer). Returnable schedules and BOQ must be attached.
• Site Briefing: Compulsory site briefing for Addington Hospital/NHLS Addington Laboratory Reception on 15 September 2025 at 09:00. Bidders must be represented at the briefing; late attendance may lead to disqualification.
• Price and Availability: All prices must be All-Inclusive, exclusive of VAT, and fixed for the duration of the contract. The quotation validity is 90 days from the closing date.
• Compliance with Procurement Rules: Bids are subject to PPPFA 2022, GCC (General Conditions of Contract), and any other special conditions; bid submission follows the two-envelope process (returnables envelope and pricing envelope).
• Evaluation Criteria: The RFQ will be evaluated in three stages: Administrative Compliance, Mandatory Technical Requirements, and Price plus Specific Goals. The final score comprises 80 points for price and 20 points for specific goals (PPPFA 2022 80/20).
• Contract and Performance: The contract includes a 12-month defects liability period with a 5% retention; penalties for delays; obligations for safe operations; insurance requirements; and adherence to OHS Act declarations and safety standards.

Additional notes include that late submissions will not be considered, and bids must be delivered to the NHLS Reception: RFQ Box, 149 Prince Street, Durban. The project is to be priced in South African Rand (ZAR) and all pricing must reflect the scope described in the BOQ and Scope of Work documentation.