Tender Summary: Supply of Shrouds, Mop Head Covers, and Postmortem Sponges

Objectives

The primary objective is to procure essential hygiene and mortuary consumables to support clinical, sanitation, and post-mortem operations at the King Cetshwayo District Office under the KwaZulu-Natal Department of Health. The procurement aims to ensure reliable, timely delivery of compliant goods while advancing socio-economic transformation through targeted preferential procurement policies.

Scope

This is a once-off quotation for the supply and delivery of three categories of medical/hygiene goods. The contract requires complete delivery within two weeks of award. The scope includes:

• Shrouds: Four sizes (Infant, Large, Extra-Large, Double-Extra-Large)
• Mop Head Covers: Single-use protective caps
• Post-Mortem Sponges: Autopsy cleaning materials

All goods must be delivered to the designated district office address. Delivery costs must be fully inclusive in the quoted price. The contract validity period is ninety days, and pricing must remain firm throughout the contract term.

Technical Requirements

Bidders must strictly comply with the following product specifications:

• Shrouds: Manufactured from 150-micron biodegradable PVC, seepage-proof, measuring 2m × 1.6m with a 40cm × 50cm head piece. Each unit must include two 1-meter biodegradable ties, be white in colour, and supplied in boxes of ten units.
• Mop Head Covers: Bonnet-type, single-use caps constructed from lightweight non-woven fabric. Must feature an elasticated gathered back panel, lengthwise fabric grain for strength, plain white colour, and be packaged in sets of one hundred pieces.
• Post-Mortem Sponges: Natural sponges measuring 150mm × 50mm, specifically designated for autopsy area cleaning. Packaged in sets of fifty per pack.

All items must be new, unused, and possess a minimum shelf life of six months from the date of delivery. Expired or second-hand products will be automatically rejected.

Skills & Capacity Requirements

No specialised professional certifications are mandated, but bidders must demonstrate operational and logistical capacity to execute the order within the two-week delivery window. Required capabilities include:

• Proven supply chain management and inventory availability
• Logistical coordination for bulk delivery to the district facility
• Financial and administrative competence to manage tax compliance, invoicing, and contract administration
• If quoted prices fall below estimated market rates, bidders must provide verifiable proof of prior successful deliveries (e.g., purchase orders and delivery notes) to demonstrate supply reliability

Key Terms & Compliance Notes

• 80/20 Preference Point System: A South African public procurement scoring framework allocating 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points in this tender are reserved for enterprises owned by youth.
• Central Suppliers Database (CSD): A mandatory national registry administered by National Treasury. All bidders must be registered and verified on the CSD before qualification.
• Standard Bidding Documents (SBDs): Prescribed government declaration forms covering bidder disclosure, tax clearance status, preference claims, and contractual acknowledgments. Incomplete or missing SBDs result in automatic disqualification.
• General & Special Conditions of Contract (GCC/SCC): Legally binding terms governing delivery schedules, payment cycles, warranty periods, penalty calculations for delayed performance, termination rights, and anti-collusion provisions. Prices must remain firm, and all delivery/logistics costs must be included in the unit pricing.