Objectives

The primary objective is to procure and deliver high-quality, reusable surgical instruments specifically engineered for the safe removal of skin staples or wound clips. The procurement supports clinical operations at Grey’s Hospital while adhering to public sector supply chain management regulations. Key goals include ensuring patient safety through certified medical-grade equipment, achieving value for money via competitive pricing, and advancing socio-economic transformation through statutory preference point allocations.

Scope

The scope encompasses the supply of forty (40) units of reusable wound clip/remover staplers to Grey’s Hospital in Pietermaritzburg. Classified as a goods quotation, the tender carries a ninety-day price validity period and does not stipulate a long-term contract duration. Successful bidders assume full responsibility for delivering compliant instruments to the designated hospital facility, with all transportation, handling, and incidental delivery costs factored into the quoted price. The transaction is governed by standard General and Special Conditions of Contract applicable to provincial health departments.

Technical Requirements

• Material Composition: Instruments must be manufactured entirely from stainless steel to ensure durability and corrosion resistance.
• Sterilization Compatibility: Devices must withstand autoclaving at 134°C without structural deformation or functional loss.
• Quality Standards: Products must comply with relevant South African Bureau of Standards (SABS) specifications for medical instruments.
• Condition & Shelf Life: Only brand-new, unused items are accepted. Expired stock will be rejected, and all delivered goods must retain a minimum validity period of six months.
• Regulatory Compliance: Bidders must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, or wholesale distribution of medical devices.
• Sample Verification: Physical samples are mandatory for evaluation. The top three scoring bidders will be formally requested to submit samples. Existing Grey’s Hospital suppliers may waive this requirement by providing verifiable proof of prior deliveries.
• Pricing & Documentation: Quotes must reflect firm, all-inclusive pricing. All official quotation forms, compliance certificates, and declaration forms must be completed in full without retyping.

Skills Requirements

This tender focuses exclusively on the supply of standardized medical equipment rather than specialized services, installation, or consultancy. Consequently, no advanced technical or professional skills are mandated. Suppliers are expected to demonstrate standard commercial and logistical competencies, including accurate administrative documentation, reliable inventory management, timely delivery coordination, and full compliance with Central Supplier Database (CSD) registration and tax clearance verification processes.

Clarification of Key Terms & Conditions

Autoclaving at 134°C: A critical healthcare sterilization protocol utilizing high-pressure saturated steam. Instruments must maintain mechanical integrity and hygiene standards after repeated exposure to these extreme thermal conditions to prevent cross-contamination and ensure patient safety.

SAHPRA Licensing: Mandatory regulatory authorization in South Africa for any entity handling medical devices. This ensures products meet stringent national benchmarks for safety, efficacy, quality control, and traceability before clinical deployment.

80/20 Preference Point System: A statutory procurement evaluation framework where eighty points are awarded based on competitive pricing and twenty points are allocated to specific socio-economic goals. Full points are granted to enterprises demonstrating at least fifty-one percent Black ownership.

Cover-Quoting Prohibition: A strict anti-collusion measure where submitting multiple quotations through affiliated, interconnected, or overlapping companies for the same bid constitutes fraud. Violations result in immediate disqualification, potential contract termination, and possible restriction from public sector procurement for up to ten years.