Objectives

The primary objective of this tender is to secure a reliable supplier capable of providing high-quality adult respiratory equipment to support clinical patient care at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement aims to ensure uninterrupted availability of essential medical consumables while adhering to provincial health supply chain regulations, preferential procurement policies, and strict quality assurance standards.

Scope

The scope encompasses the supply and delivery of 100 units of adult rebreathing masks to the designated hospital facility. The quotation falls within the R1,000,000 threshold, utilising a standardised government procurement framework. All logistics, transportation, and handling costs must be factored into the quoted price. The submission remains valid for 90 days, and successful bidders will enter into a binding agreement governed by standard General and Special Conditions of Contract. Late submissions, incomplete documentation, or non-compliant pricing will result in immediate disqualification.

Technical Requirements

• Masks must be supplied with integrated oxygen tubing and feature properly functioning inlet/outlet valves to regulate gas flow accurately.
• Each unit must include an adjustable elastic strap to ensure a secure facial seal and must be designed for single-use disposal.
• Products must be packaged in boxes of 100, meet a minimum "Good" quality standard, and be brand new, unused, and free from manufacturing defects.
• Bidders must provide documented proof of SABS/SANS approval for the supplied equipment.
• A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) is mandatory for all manufacturers, wholesalers, or distributors involved in the supply chain.
• All delivered stock must retain a minimum shelf-life validity of six months from the date of handover. Expired or second-hand goods are strictly prohibited.
• The procuring authority reserves the right to request physical samples for independent testing and compliance verification prior to contract award.

Skills & Capacity Requirements

• Bidders must demonstrate operational capacity through either a verifiable order and delivery note from a public or private healthcare facility, or a financial capability statement confirming a liquid balance of at least 40% of the quoted value (dated within one month).
• Registration on the Central Suppliers Database (CSD) with a verified tax compliance status is compulsory. Failure to validate tax clearance will render the bid non-responsive.
• Submission of a valid Broad-Based Black Economic Empowerment (B-BBEE) status level certificate or sworn affidavit (applicable to EMEs and QSEs) is required.
• All prescribed returnable forms, including the Bidder’s Disclosure (SBD 4) regarding conflict of interest and the Preference Points Claim Form (SBD 6.1), must be fully completed and signed.
• Historical performance will be audited; any documented history of unexplained delivery failures or contract breaches may lead to automatic disqualification.

Key Terms & Unusual Conditions

80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points exclusively for promoting South African-owned enterprises. Full points for the specific goal require verifiable proof of local ownership via CIPC documentation. Bidders claiming these points must substantiate their claims with official evidence.

SAHPRA Licensing Requirement: This regulatory mandate ensures that all medical device suppliers comply with South Africa’s national safety, efficacy, and distribution standards. It prevents unregistered or substandard equipment from entering the public health supply chain.

Performance Security & Penalty Clauses: Upon award, the contractor must furnish performance security within 30 days. Delays in delivery incur daily financial penalties calculated at the prevailing prime interest rate. Repeated defaults, corrupt practices, or fraudulent bidding may result in contract termination and a restriction penalty prohibiting future participation in public sector procurement for up to ten years.

Firm Pricing Mandate: Quoted rates must remain fixed for the entire contract duration and must be inclusive of VAT where applicable. Variable, conditional, or non-firm pricing structures will be rejected outright to protect budgetary predictability.