Objectives

The primary objective is to procure durable, clinically compliant waste disposal containers to support infection prevention and control protocols at Prince Mshiyeni Memorial Hospital. The tender aims to secure a single-source supplier capable of delivering high-quality, colour-coded pedal bins that meet strict municipal health standards while adhering to provincial preferential procurement policies.

Scope

The procurement covers a one-off supply of 444 heavy-duty plastic pedal bins designated for the segregated disposal of infectious and general clinical waste. The requirement is divided into two specific capacities:

• 420 units of 25-litre red pedal bins
• 24 units of 50-litre red pedal bins

All goods must be delivered directly to the hospital's main stores facility. The contract is structured as a single delivery event rather than a standing arrangement, with pricing required to remain firm for the duration of the quotation validity period.

Technical Requirements

• Material & Construction: Bins must be manufactured from heavy-duty plastic equipped with a reinforced metal lifting mechanism to ensure smooth, fatigue-free pedal operation.
• Design Features: Must include a controlled lid closure system to minimise operational noise and rounded corners to prevent structural damage during transport and handling.
• Dimensions: 25L model (37.0 cm L × 34.0 cm W × 38.5 cm H); 50L model (535 mm H × 440 mm W × 390 mm D).
• Colour Coding: Strictly red to align with healthcare waste segregation guidelines.
• Product Condition: Items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Sample Verification: Physical samples are mandatory for technical scrutiny against the specification prior to final evaluation.
• Warranty: Minimum twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever expires first.
• Pricing Inclusions: Quoted prices must be all-inclusive, covering delivery, handling, taxes, and any incidental services to the designated site.

Skills and Supplier Requirements

• Corporate Registration: Valid, up-to-date CIPC registration documents.
• Broad-Based Black Economic Empowerment: Current B-BBEE status verification certificate or sworn affidavit (for EMEs and QSEs).
• Central Supplier Database (CSD): Active registration and successful verification on the National Treasury's central supplier repository.
• Tax Compliance: Valid tax clearance status validated through SARS PIN integration with the CSD.
• Regulatory Licensing: Depending on product classification, a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) may be required for manufacturers, importers, or distributors of medical-grade equipment.
• Logistical Capability: Proven ability to manage bulk deliveries, coordinate sample submissions, and adhere to public sector delivery schedules.
• Administrative Proficiency: Competence in completing mandatory government returnable forms, including disclosure declarations, preference point claims, and standard quotation templates.

Key Terms and Conditions

80/20 Preference Point System: Evaluation allocates 80 points to competitive pricing and 20 points to specific socio-economic goals. Full points are awarded to enterprises that are at least 51% owned by Black people, incentivising transformation while maintaining cost efficiency.

Performance Security: Upon contract award, the successful supplier must furnish a financial guarantee (e.g., irrevocable bank guarantee or certified cheque) within thirty days to secure contractual fulfilment and protect against default.

Sample Submission Protocol: Physical samples are compulsory for technical verification. Failure to provide a sample when requested results in automatic disqualification. Retained samples will be kept by the institution if the bidder wins the contract.

Anti-Collusion & Conflict Disclosure: Bidders must declare any relationships with state employees or related enterprises. Collusive bidding, cover-quoting through linked entities, or false declarations trigger immediate disqualification and may result in ten-year restrictions from public sector procurement.