Objectives

The primary objective is to procure and supply compliant red placenta bags to support maternity services and infection control protocols at the Ndwedwe Community Health Centre under the KwaZulu-Natal Department of Health.

Scope

The contract covers the supply and direct delivery of one hundred (100) units of small-sized plastic placenta bags to the designated health facility. The quotation validity period is ninety days, and awarded contracts require firm pricing that includes all delivery costs and applicable taxes. Delivery timelines must be explicitly stated, and the procuring entity reserves the right to conduct pre-award negotiations to ensure value for money.

Technical Requirements

• Product Specifications: 2-litre capacity, small size, red colour, 90-micron thickness, plastic construction, and meeting a "good" quality standard.
• Packaging: Supplied in packs.
• Condition & Shelf Life: Items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery. Expired or second-hand products are strictly prohibited.
• Regulatory Compliance: Goods must comply with relevant South African National Standards (SANS) or hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the bidder to manufacture, wholesale, or distribute medical devices.

Skills and Experience Requirements

• Proven Delivery Capability: Submission of a valid order and delivery note demonstrating previous successful supply of similar goods to either a private or public health facility.
• Administrative Documentation: Current CIPC registration documents, a BBBEE status verification certificate or sworn affidavit, and an active Central Supplier Database (CSD) compliance report.
• Tax Compliance: Valid SARS tax clearance verification via the CSD system.
• Preference Documentation: Bidders claiming points for youth-owned enterprises must provide certified ID copies, proof of business operating area (utility bill or Ward Councillor letter), and disability medical certificates where applicable.

Key Contractual and Procurement Terms

This tender utilises several standard yet critical procurement mechanisms:

• 80/20 Preference Point System: An evaluation model allocating 80 points to competitive pricing and 20 points specifically to enterprises owned by youth. Points are mathematically calculated based on the lowest acceptable bid relative to other submitted prices.
• SAHPRA Licensing: A mandatory regulatory requirement ensuring all medical device suppliers are legally authorised by the national health regulator to handle clinical supplies, guaranteeing product safety and traceability.
• Cover-Quoting Prohibition: Strict enforcement against multiple companies bidding on the same tender to artificially manipulate pricing or circumvent eligibility rules. Violation results in immediate disqualification and potential sector-wide trading restrictions.
• Performance Penalties: Delayed deliveries incur financial penalties calculated at the current prime interest rate per day until fulfilment. The purchaser also reserves rights to terminate contracts for default, fraud, or insolvency, and may impose temporary bans on future public sector contracting.

All submissions must be completed on official government forms without retyping. Failure to meet administrative, capacity, specification, or pricing evaluation stages will result in immediate disqualification.