Objectives

The primary objective of this Request for Quotation (RFQ) is to secure a qualified contractor to comprehensively refurbish staff quarters at Kidds Beach. The project aims to upgrade residential facilities through structural, mechanical, electrical, and finishing works, ensuring the provision of safe, durable, and fully functional accommodation that meets municipal housing standards.

Scope of Work

The successful bidder will execute a defined set of renovation and installation tasks. All material quantities are subject to on-site measurement and verification. The scope encompasses:

• Removal of existing windows and wooden doors; replacement with aluminium units fitted with galvanised burglar proofing.
• Supply and installation of a 5,000-litre water tank with pump, plumbed into existing shower and tap systems.
• Installation of a geyser and associated piping to service all taps.
• Tiling of bathroom walls and kitchen surfaces.
• Painting of external walls and roof structures.
• Supply and installation of internal, lockable wooden doors.
• Fitting of ceiling and fascia boards internally and around the roof perimeter.
• Construction and installation of built-in cupboards.
• Installation of solar panels, lighting fixtures, power outlets, and distribution boards (internal and external).
• Treatment, painting, and installation of a palisade gate (location designated by the department).

Technical Requirements

Bidders must satisfy strict technical, administrative, and compliance criteria to remain in contention:

• Grading & Experience: Valid CIDB grading between GB 1 and 2GB PE (General Building). Submission of three certified copies of award letters, signed orders, and completion certificates for comparable projects completed within the past five years, plus verifiable contactable references.
• Health & Safety: A comprehensive Health and Safety Work Plan tailored for coastal/beach site operations.
• Plant & Equipment: Documentary proof of ownership or verified hiring agreements for all machinery and tools required to complete the works.
• Trade Licences: Current, valid trade certificates for both plumbing and electrical installations.
• Vendor Registration: Active registration on the Buffalo City Metropolitan Municipality Supplier Database and the national Central Supplier Database (CSD).
• Tax & Socio-Economic Compliance: Verified SARS tax clearance status. Original B-BBEE Verification Certificate or sworn affidavit (for EME/QSE), plus proof of locality (lease agreement or property owner affidavit) to claim preference points.
• Mandatory Declarations: Fully completed Municipal Bidding Documents (MBDs) covering conflict of interest, past supply chain practices, and independent bid determination.
• Contractual & Timeline Requirements: Execution under the National Treasury General Conditions of Contract 2015. Works must commence only upon receipt of an official Purchase Order and be completed within eight to twelve weeks.

Skills Requirements

The contractor must demonstrate multidisciplinary trade proficiency and robust project management capabilities:

• General building construction expertise for structural upgrades, roofing, and façade modifications.
• Certified plumbing and electrical engineering skills, including solar photovoltaic system integration and load distribution wiring.
• Carpentry and joinery competence for fabricating and installing custom doors, fascia boards, and built-in storage units.
• Specialist surface preparation, waterproofing, tiling, and painting techniques suited to high-humidity coastal environments.
• Security gate fabrication and installation expertise.
• On-site quantity surveying and adaptive procurement planning to align material orders with measured site requirements.
• Coordination skills to manage multiple specialized trades, enforce strict health and safety protocols, and maintain project timelines.

Notes on Special Terms

CIDB Grading (GB 1 to 2GB PE): The Construction Industry Development Board classification system that certifies a contractor’s financial, operational, and technical capacity to execute general building projects. GB denotes General Building, while PE indicates Permanent Engineering.

80/20 Preference Points System: A statutory procurement evaluation method where 80% of the scoring weight is allocated to price competitiveness, and 20% is distributed based on socio-economic development goals, specifically the bidder’s Broad-Based Black Economic Empowerment (B-BBEE) status level and geographic locality within the municipality or province.

Mandatory Vendor Databases: The municipal supplier registry and the national Central Supplier Database function as pre-qualification gates. Only entities with active, compliant, and up-to-date profiles are legally eligible for contract award.