Objectives

To procure a qualified contractor through a competitive closed-quote process for the regravelling of Primrose Road in Ward 16, while advancing municipal supply chain transformation targets and supporting local economic participation.

Scope of Work

The successful bidder will execute regravelling works on Primrose Road within the KwaDukuza Municipal jurisdiction. The scope encompasses site preparation, material sourcing, spreading, compaction, and finishing to restore the road surface to a functional standard suitable for local traffic conditions.

Technical Requirements

• Minimum contractor grading of 1CE or higher.
• Active registration and verification on the Central Supplier Database (CSD).
• Proof of non-arrears for municipal services (water, electricity, rates), acceptable forms include recent account statements, landlord certification, ward councillor confirmation, or an affidavit confirming prepaid usage.
• Compliance with screening against the National Treasury’s Defaulters Database.
• Strict submission protocol: bids must be stapled, placed in sealed envelopes, correctly endorsed, and physically delivered to the Supply Chain Management Unit by the stipulated deadline. Electronic, faxed, or late submissions will be disqualified.

Skills Requirements

The tender documentation does not outline explicit skill matrices. However, adherence to the 1CE grading standard inherently requires proven competency in civil maintenance, earthworks, and gravel road surfacing. Contractors must also demonstrate standard project management capabilities, adherence to occupational health and safety regulations, and quality control practices appropriate for municipal infrastructure projects.

Evaluation & Compliance Notes

Bids will be assessed based on price alongside two specific goal criteria (10 points each): operational presence within the KwaDukuza Municipal jurisdiction, and 51% ownership by an Exempted Micro Enterprise (EME) or Qualifying Small Enterprise (QSE) that is Black women-owned. Mandatory documentary proof is required for both claims. Preference is extended to Affirmative Business Enterprises. The municipality retains full discretion to accept or reject any bid, in whole or in part. Individuals currently serving any organ of state are ineligible to participate.

Explanation of Key Terms

• Closed Quotes: A streamlined procurement method where suppliers submit sealed, fixed-price bids by a strict deadline without formal negotiation or open bidding.
• 1CE Grading: A municipal contractor classification denoting competence to deliver small-scale civil and maintenance works, typically associated with lower-value contracts and routine infrastructure upkeep.
• EME/QSE Black Women-Owned: Procurement designations under South African transformation policy. An EME operates below a defined revenue threshold, while a QSE falls within a higher bracket. Both require at least 51% beneficial ownership by Black women to qualify for preference points.
• Affirmative Business Enterprises: Entities established to advance historically disadvantaged groups, eligible for preferential treatment in public procurement to redress past inequalities.
• CSD & Defaulter Database: Official government registries used to validate supplier legitimacy and screen out entities with outstanding debts to state organs or documented performance failures.