Objectives

The primary objective of this tender is to procure a once-off service or supply for the removal of a tube from a medical mobile unit at Umphumulo Hospital. The procurement seeks to maintain hospital equipment functionality while ensuring strict adherence to the KwaZulu-Natal Department of Health’s supply chain management policies. Emphasis is placed on administrative completeness, specification compliance, and socio-economic transformation through a structured preferential scoring system.

Scope

• Item/Service: Removal of tube on Polly mobile
• Quantity: 1 unit
• Contract Duration: Once-off execution
• Delivery Location: Umphumulo Hospital, R74 Greytown Road, Maphumulo 4470
• Quotation Validity: 90 days from closing date
• Evaluation Structure: Three-stage process comprising administrative compliance, specification conformity, and price/preference scoring (80/20 system)

Technical Requirements

• Quotations must be submitted using the official, unaltered quotation forms provided by the procuring entity; retyped or redrafted forms are prohibited.
• All mandatory returnable documents must be fully completed, including bidder particulars, SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), and proof of Central Supplier Database (CSD) registration.
• Supplies or services must align with the specifications detailed in Annexure A. Any delivered goods must be new, unused, and valid for a minimum of six months upon handover.
• All delivery, transport, and handling costs must be inclusive in the quoted price. Delivery must occur at the prescribed hospital site.
• Standard General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) govern the engagement, covering packaging standards, pre-delivery inspections, a 12-month warranty period, penalty deductions for delayed performance, and termination rights for default or misconduct.
• Bidders must confirm firm pricing and explicit specification compliance. Late submissions, expired product offers, or incomplete documentation will result in immediate disqualification.

Skills Requirements

The tender does not mandate specialized technical certifications or advanced engineering qualifications. However, bidders must demonstrate practical competency to safely execute the tube removal service or supply the requisite component. This implies basic mechanical handling proficiency, awareness of clinical environment safety protocols, and the ability to work on-site without disrupting hospital operations or damaging equipment. Administrative competence is also required to accurately compile and submit all statutory compliance documentation within the stipulated timeframe.

Notes on Unusual or Complicated Terms

• Polly Mobile: Refers to a standardized medical trolley or cart commonly utilized in South African healthcare facilities for transporting and storing clinical supplies, medications, or diagnostic accessories. In this context, it identifies the specific unit requiring tube removal.
• 80/20 Preference Point System: A statutory South African public procurement evaluation framework where 80% of scoring points are allocated to price competitiveness and 20% to specific socio-economic goals. For this tender, the 20 points are exclusively awarded to enterprises that are at least 51% owned by Black people, verified through CIPC ownership certificates and B-BBEE documentation.
• SBD Forms: Standard Bid Document templates mandated by National Treasury for government procurement. They function as legal declarations for conflict of interest (SBD 4), tax compliance status, supplier registration validation, and preference point claims (SBD 6.1).