Objectives

The primary objective is to appoint a competent service provider to safely remove and repair a wooden floor at the Caretakers Office. The procurement process aims to secure quality workmanship while complying with municipal supply chain regulations and advancing designated socio-economic procurement targets.

Scope

The contract covers a single lot comprising the complete removal and repair of the specified wooden flooring. Service providers must prepare and submit a fully completed pricing schedule through the designated online portal prior to the closing deadline. All works must be executed in strict accordance with the provided specifications and municipal conditions.

Technical Requirements

• Compliance with the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulations of 2022.
• Tender prices must remain valid for a minimum period of thirty days from the submission date.
• All submissions must be completed and uploaded electronically; fax-based responses will not be accepted.
• Bidders must successfully register on the municipal supplier database to qualify for contract award.
• Shortlisted suppliers may be required to submit documented proof of minimum eligibility requirements within seventy-two hours after the closing date.
• Work must align with the detailed specifications and pricing schedule made available through the Supply Chain Management unit.

Skills Requirements

While explicit trade certifications are not itemised in the advert, the nature of the work inherently demands qualified carpentry or flooring specialists with proven experience in structural floor removal, subfloor assessment, material replacement, and precision repair. Contractors must also demonstrate administrative competence in municipal procurement compliance, accurate cost structuring, and digital tender submission. Familiarity with public-sector project delivery standards and preferential scoring mechanisms is strongly recommended.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement evaluation framework where eighty percent of the total scoring points are allocated to price competitiveness, and twenty percent are reserved for specific developmental goals such as empowerment status, local economic participation, and enterprise development.
• Informal Tender Portal: The municipality’s dedicated digital platform used exclusively for the electronic submission, tracking, and management of informal procurement bids.
• Minimum Requirements: Foundational compliance criteria that may be formally verified during the post-evaluation phase rather than at initial bid submission, allowing the buyer to confirm bidder eligibility within a stipulated timeframe.