Renewal of Staff Estabushment

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Tender No: CSQ04265499

Briefing Meeting: See details below or the tender documentation

Tender Closing Date: Tender Closed on: 2026-05-04 11:00

Required At: Nelson Mandela Bay Municipality

Tender Category: Change Management, Human Resource Management, Labour Relations, Remuneration and Job Grading, Performance Management, Management Consulting, Project and Construction Management, Project Planning, Monitoring and Evaluation

Tender Location: Eastern Cape, Gqeberha / Port Elizabeth

Tender Department/Company: Nelson Mandela Bay Municipality

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Quotation Number:	CSQ04265499
Buyer:	Senekal, Miss E [00012850]
Published Date:	21 Apr 2026
Closing Date:	04 May 2026
Closing Time:	11:00

Document Name	Description
MDB 4	Declaration of Interest.
MDB 8	Declaration of bidder's past supply chain management practices.
MDB 9	Certificate of independent bid determination.

Item No.	Quantity	Unit	Keywords	Description	Requisition
1	1.00	0028	RENEWAL OF STAFF ESTABUSHMENT	Tenders are invited for submit bid for the provision of a work-study which will inform the renewal, re-design and alignment of the functional , Macro and Micro (Operational) Staff Establishment. See Specification uploaded on informal tender website or available at SCM, Harrower Road, Gqeberha. For more information contact Mr V Nameka @ 041-5063452.	AA88861

BEFORE COMPLETING THIS FORM, SERVICE PROVIDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF SPECIFIC GOALS, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATION OF 2022 THE 80/20 SYSTEM APPLIES TO THIS TENDER.
Acceptance of this tender submission is subject to the General Conditions of Tender and Conditions of Purchase.
Acceptance of this tender is subject to successful registration on the Nelson Mandela Bay Supplier Database.
For further information to register, please call the Compliance Section @ 041 506 3274
Failure to comply with these conditions may invalidate your tender submission.
All tender prices should be valid for a minimum period of thirty (30) days from date of tender.
ALL TENDER RESPONSES SHOULD BE COMPLETED ONLINE AND NO FAX SUBMISSIONS WILL BE ACCEPTED BY THE SUPPLY CHAIN UNIT.

Go to this address to apply for this tender: https://inftenders.nelsonmandelabay.gov.za/

Tender Summary

Objectives

The primary objectives of this tender are to:

Assess the current staff establishment and align it with the Municipality’s Strategic Development Plan and Service Delivery Model.
Ensure compliance with legislative requirements, including the Municipal Staff Regulations and relevant reforms.
Identify gaps, redundancies, and inefficiencies in human capital allocation.
Enhance operational efficiencies to meet service delivery mandates.
Support the review and redesign of the organizational structure, including functions related to the offices of Political Office Bearers.
Reduce duplication of functions, streamline cross-cutting activities, and align the structure with broader strategic goals to improve performance.

Scope

The scope encompasses a comprehensive work-study to inform the renewal, re-design, and realignment of the staff establishment, including:

Stage 1: Analysis Phase
- Organizational and workforce analysis
- Review of current structure, business processes, reporting lines, and span of control
- Assessment of structure’s support for strategic goals and legal compliance
- Establishment of a Steering Committee and engagement processes
- Implementation of change management strategies
Stage 2: Alignment Phase
- Redesign to address redundancies and demand forecasting
- Costing, affordability, and sustainability analysis
- Change management implementation
Stage 3: Work Study Report
- Preparation of a detailed report with findings and proposed staff establishment, including costing
Stage 4: Development of Integration and Placement Plan
- Formulation of a comprehensive implementation plan

Technical Requirements

The technical requirements include:

Provision of a detailed methodology outlining how the work-study will be conducted, including stakeholder engagement, analysis, and change management.
Demonstration of experience and expertise in organizational design, development, and re-engineering projects.
Compliance with the minimum functionality score of 80 out of 100, based on criteria such as personnel experience, company experience, and project leadership.
Preparation of deliverables within a three-month period from contract signing.
Regular reporting to the Steering Committee and adherence to project milestones.

Skills Requirements

Applicants must demonstrate:

Experience of Key Personnel:
- More than 10 years’ experience in organizational design and development with at least 3 junior managers with 5+ years’ experience.
- Relevant CVs must be attached.
Company Experience:
- Proven track record in similar projects within the public or private sector.
- Experience spanning over 10 years is preferred, with references and referee letters.
Project Leader Expertise:
- Postgraduate degree in Human Resources, Psychology, or Organizational Design and Development.
- Demonstrated expertise in organizational development projects.

Overall, bidders must possess strong organizational analysis skills, project management capabilities, stakeholder engagement experience, and change management expertise to successfully deliver the scope of work.

This summary is AI generated. Download the tender documents for all the information.

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