Objectives

The primary objective is to secure qualified service providers to repair a lot of damaged chairs, restoring them to safe and functional condition while complying with municipal supply chain management standards and national procurement regulations.

Scope

The contract encompasses the complete repair of one lot of broken chairs. This includes initial inspection, execution of structural or cosmetic repairs, sourcing of necessary materials or replacement components, and final collection/delivery as directed by the municipality. A compulsory pre-tender site briefing is required to align all bidders on project expectations, access arrangements, and evaluation criteria.

Technical Requirements

• Tenders must strictly adhere to the specifications and complete the returnable pricing schedule provided in the tender documentation.
• All submissions must be filed electronically via the designated online procurement platform; faxed or physical submissions will be disqualified.
• Quoted prices must remain binding for a minimum of thirty (30) days from the tender closing date.
• Bidders must achieve successful registration on the Nelson Mandela Bay Supplier Database before evaluation proceeds.
• Full compliance with the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulations of 2022 is mandatory.

Skills Requirements

Although explicit certifications are not listed in the advertisement, the scope inherently demands practical trade expertise in furniture restoration, including carpentry, upholstery, frame reinforcement, and surface finishing. Service providers must demonstrate the ability to accurately assess damage, execute durable repairs, manage inventory and material procurement, and maintain quality assurance standards. Additionally, contractors must possess administrative proficiency to navigate electronic municipal bidding systems and submit compliant documentation within prescribed deadlines.

Explanation of Unusual or Complicated Terms

• 80/20 System: A South African preferential procurement scoring model where 80% of evaluation points are allocated to price competitiveness and 20% to socio-economic transformation targets (e.g., black-owned, women-owned, or disability-owned enterprises).
• Returnable Pricing Schedule: A standardized quotation template issued by the buyer that requires suppliers to list unit rates for predefined line items, enabling transparent price comparison and allowing the municipality to issue future purchase orders under the same agreed rates.
• Compulsory Site Briefing: A mandatory pre-submission meeting where all interested parties gather to receive official clarifications, review project parameters, and confirm eligibility, ensuring equitable treatment and reducing post-tender queries.