Tender Summary: Repairs and Maintenance at Ward 13 Dice Multi-Purpose Hall, Reeston

Objectives

The primary objective is to appoint a qualified contractor through a formal written price quotation process to execute comprehensive repairs and routine maintenance at the Ward 13 Dice Multi-Purpose Hall in Reeston. The municipality seeks to restore operational functionality, enhance structural safety, improve aesthetic conditions, and ensure long-term facility sustainability while complying with municipal supply chain management regulations.

Scope of Work

The successful bidder will execute six distinct maintenance categories. All dimensions and quantities are subject to on-site measurement, and the site must be left clean and orderly upon completion:

• Electrical Works: Rewiring the distribution board, repairing LED light fittings in the passage, foyer, and main hall, fixing faulty plugs and switches, and installing exterior lighting.
• Welding Works: Installing a previously removed guard rail, fitting new double-door burglar bars to all external double and standard doors, and repairing defective or jammed window stays.
• Painting: Preparing and applying three coats of internal paint to all walls and ceilings, plus treating the parapet wall flashing with Abe Superlaycreal to seal roof leaks.
• Plumbing: Repairing plumbing fixtures in ablution facilities and replacing broken washbasins.
• Floor Coverings & Civil Works: Constructing an accessibility ramp at the main entrance and repairing a damaged concrete slab (75mm thickness, 24m² area).
• Glazing: Replacing all shattered glass panes in doors and windows.

Technical Requirements

Bidders must satisfy strict qualification, compliance, and procedural standards:

• Registration & Tax Compliance: Active registration on the BCMM Supplier Database and verified tax compliance status via the Central Supplier Database (CSD).
• Industry Certification: Valid CIDB certification restricted to grades 1GB & 1EB up to 2GB & 2EB specifically for maintenance-related projects.
• Proven Experience: Documentary proof of maintenance projects successfully completed within the past five years for government or semi-government institutions.
• Mandatory Documentation: Submission of all prescribed municipal bidding forms, including declarations of interest, past supply chain management practices, independent bid determination, BBBEE status proof, and a notarized letter of authority for the authorized signatory.
• Evaluation Methodology: Quotations will be scored using an 80/20 preference points system. Eighty percent of points are awarded for price competitiveness, while twenty percent are allocated for specific socio-economic goals (B-BBEE contribution level and geographic locality within Buffalo City or the Eastern Cape).
• Pricing & Contract Execution: Fixed unit rates for the contract duration, inclusive of VAT where applicable. Work may only commence upon receipt of an official purchase order. Contracts are administered under the National Treasury’s General Conditions of Contract 2015.

Skills Requirements

The contractor must demonstrate cross-disciplinary trade competency and project coordination capabilities:

• Qualified electricians capable of distribution board rewiring, fault diagnosis, and municipal-compliant exterior lighting installation.
• Certified welders skilled in structural security fabrications (guard rails and burglar bars) and window hardware restoration.
• Experienced painters and waterproofing technicians proficient in surface preparation, multi-coat interior applications, and specialized parapet sealing.
• Licensed plumbers for high-traffic ablution fixture repair and basin replacement.
• Construction and civil tradespeople competent in ramp fabrication, slab repair, and glazing replacement.
• Project management expertise to synchronize multi-trade workflows, conduct precise on-site measurements, enforce site cleanliness protocols, and adhere to strict post-order delivery timelines.

Key Terminology & Clarifications

• CIDB Grading (1GB/1EB to 2GB/2EB): A South African Construction Industry Development Board classification system that certifies a contractor’s financial turnover, plant availability, and project execution track record. The specified range denotes mid-tier competency appropriate for municipal maintenance contracts.
• 80/20 Preference Points System: A statutory procurement evaluation model. Eighty percent of scoring is based on competitive pricing, while twenty percent rewards designated socio-economic advancement, specifically Black Economic Empowerment (B-BBEE) levels and local economic participation.
• CSD (Central Supplier Database): A national government registry used to authenticate supplier legitimacy, verify tax clearance certificates, and ensure compliance with public sector contracting eligibility.