Objectives

The primary objective of this tender is to appoint a qualified service provider to diagnose, repair, and fully commission four malfunctioning high mast lighting systems within the municipality. The project aims to restore reliable illumination, rectify vandalism-induced damage, upgrade control components, and ensure long-term operational safety and efficiency.

Scope of Work

The successful bidder will execute the following deliverables:

• Supply, deliver, and install one-meter three-phase 16mm cable joints to replace vandalized sections.
• Perform secure cable joins using approved cable joint kits.
• Supply and install a three-phase contactor and a photocell unit.
• Rewire the associated distribution boards to integrate the newly installed components.
• Conduct systematic inspections, fault-finding, wiring repairs, and final testing/commissioning for three specific locations: Jolivet High Mast, Ndwebu High Mast, and Mazabeko High Mast.
• Verify winch mechanisms and inspect all lighting fixtures for faults across the affected masts.

Technical Requirements

• Quotations must be firm, valid for a minimum of sixty days, inclusive of VAT, and presented on official business letterhead with clear breakdowns of quantities, unit prices, and totals.
• All standard Municipal Bidding Document (MBD) forms (MBD 1, 4, 6.1, 8, and 9) must be fully completed and submitted alongside the quotation.
• Bidders must provide a valid Tax Compliance Status PIN or certificate, Central Supplier Database (CSD) registration proof, BBBEE certificate or sworn affidavit, company registration documents, and certified ID copies of directors.
• Proof of municipal account status, lease agreements, or relevant affidavits must be attached to confirm financial standing.
• Evaluations will apply an 80/20 preference point system, weighting eighty percent on price and twenty percent on specific socio-economic goals.
• A compulsory briefing session is mandated prior to the submission deadline.

Skills & Qualifications

• Hold valid electrical contractor accreditation with recognized trade authorization and regulatory compliance.
• Demonstrate proven experience in high-mast lighting infrastructure, including safe operation and inspection of winch systems.
• Competency in diagnosing and repairing complex three-phase wiring faults in outdoor lighting networks.
• Ability to install, integrate, and test photocells and three-phase contactors within municipal distribution boards.
• Proficiency in end-to-end testing, commissioning, and handover procedures aligned with municipal engineering standards.
• Familiarity with South African public supply chain management regulations and preferential procurement frameworks.

Key Terms & Clarifications

High Mast Lights: Elevated lighting towers (typically exceeding twenty meters) designed to illuminate expansive areas such as highways, sports complexes, or industrial zones. Repairs require specialized access equipment, fall-protection protocols, and高空 electrical work expertise.

Photocell: A light-sensitive sensor that automatically activates or deactivates lighting circuits based on ambient daylight levels, enhancing energy efficiency and reducing manual maintenance.

Three-Phase Contactor: A heavy-duty electromagnetic switch used to control three-phase electrical power, essential for managing the high current demands and load balancing of industrial-grade lighting arrays.

80/20 Preference Point System: A statutory evaluation model where bids are scored primarily on cost competitiveness (80 points) and secondarily on designated socio-economic transformation targets (20 points), including black ownership, women/youth enterprise participation, and geographic proximity to the municipality or district.

MBD Documentation: Standardized compliance forms mandated by South African municipalities to verify tax standing, declare conflicts of interest, confirm past supply chain management conduct, and certify independent bid preparation without collusion.