Objectives

The primary objective is to secure a qualified contractor to repair and refurbish designated municipal furniture items. The municipality seeks to restore functional office and reception furniture efficiently, ensure compliance with statutory procurement frameworks, and achieve optimal value for money while supporting national transformation goals.

Scope

The tender covers a single consolidated lot encompassing the following works:

• Repair of four DMC desks
• Repair of three credenzas
• Repair of one desk and drawer unit
• Refurbishment of one reception desk

All associated labour, materials, tools, surface treatments, and finishing works required to return the items to safe, operational condition are included within this scope.

Technical Requirements

Bidders must adhere to the following procedural and compliance mandates:

• All tender responses must be submitted exclusively through the designated online portal; fax submissions will be rejected.
• Tender pricing must remain valid for a minimum of thirty days from the closing date.
• Bidders must be successfully registered on the municipal supplier database prior to contract award.
• Submissions must comply with the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulation of 2022.
• Workmanship must meet standard durability, safety, and finish quality specifications suitable for municipal office environments.

Skills Requirements

Service providers must demonstrate the following capabilities:

• Proven experience in furniture repair, restoration, and refurbishment, specifically for office desks, storage cabinets, and reception furniture.
• Carpentry, joinery, and surface-finishing expertise to ensure structural stability and aesthetic consistency.
• Logistical capacity to manage item collection, transportation, on-site handling, and reinstallation.
• Familiarity with municipal procurement systems, online bidding platforms, and compliance documentation.
• Ability to deliver within agreed timeframes while maintaining consistent quality control and health and safety standards.

Explanation of Unusual or Complicated Terms

• 80/20 System: A municipal evaluation methodology where eighty percent of scoring points are allocated to price competitiveness, and twenty percent are reserved for historical redress and socio-economic development objectives, such as enterprise ownership by previously disadvantaged groups.
• Preferential Procurement Regulation of 2022: National legislation dictating how public entities must structure procurement processes to promote economic transformation and provide equitable opportunities to historically disadvantaged individuals and businesses.
• Nelson Mandela Bay Supplier Database: A mandatory vendor registration system maintained by the municipality. Suppliers must complete this registration before any tender can be formally accepted or a contract issued.