Objectives

The primary objective of this tender is to secure a qualified service provider to assess, repair, and restore existing furniture located at the Sidwell facility operated by the Nelson Mandela Bay Municipality. The municipality seeks to extend the lifecycle of its assets, maintain operational functionality, and comply with public procurement regulations through a transparent and competitively priced service agreement.

Scope

The contract encompasses the inspection, repair, and refurbishment of furniture items as detailed in the municipal pricing schedule. Service providers are expected to conduct site assessments at the Sidwell location (Harrower Road, Gqeberha), determine the extent of required repairs, complete the official pricing schedule, and submit their quotation electronically. The scope is strictly limited to repair services; procurement of new furniture or major replacements falls outside this tender unless explicitly outlined in the attached specifications.

Technical Requirements

• Capability to accurately evaluate furniture condition and apply appropriate repair techniques (e.g., upholstery restoration, structural reinforcement, finishing).
• Ability to complete and upload the prescribed pricing schedule via the municipality's informal tender portal.
• Compliance with electronic submission protocols; physical or faxed submissions will be automatically rejected.
• Quotations must remain valid for a minimum period of thirty (30) days from the submission date.
• Mandatory registration on the Nelson Mandela Bay Municipality Supplier Database prior to contract evaluation or award.

Skills Requirements

• Proven practical experience in commercial or institutional furniture repair and refurbishment.
• Familiarity with municipal supply chain management processes, including preferential procurement scoring and compliance documentation.
• Administrative proficiency to navigate online tender systems, complete digital forms, and adhere to strict submission deadlines.
• Basic project coordination and time-management skills to execute repairs within agreed timelines and quality standards.

Key Terms & Conditions

80/20 System: This refers to the preferential procurement evaluation framework mandated by South African public finance regulations. Eighty percent of the total evaluation points are allocated to price competitiveness, while twenty percent are reserved for specific socio-economic transformation goals, such as black ownership, youth and women empowerment, disability inclusion, and local economic development.

Informal Tender: A streamlined procurement pathway used for lower-value contracts. It reduces administrative burden compared to formal tenders but still requires strict adherence to general conditions, regulatory directives, and accurate completion of all mandatory forms.

Supplier Database Registration: A compulsory pre-qualification step requiring vendors to create and verify a profile on the municipality's official vendor portal. Failure to register before the closing date will result in disqualification, regardless of pricing or technical merit.