Objectives

The primary objective is to appoint a qualified, accredited, and compliant service provider to execute scheduled maintenance and targeted repairs on five (5) Powerstar utility trucks. The municipality aims to ensure optimal vehicle reliability, safety, and operational readiness for road and stormwater management functions while adhering to public procurement legislation and value-for-money principles.

Scope

The contract encompasses the complete servicing and mechanical attention of five 2025 model vehicles, consisting of four tipper trucks and one water tank truck. Key deliverables include:

• A comprehensive service cycle triggered at either 2,500 operating hours or 10,000 kilometres, whichever milestone is reached first.
• Detailed inspection, diagnosis, and repair of braking systems across all units.
• Execution of all work in accordance with manufacturer specifications and municipal operational timelines.
• Post-service warranty support and compliance with standard public sector contractual obligations.

Technical Requirements

Bidders must satisfy stringent accreditation, documentation, and regulatory criteria:

• Workshop Accreditation: The provider must operate a facility authorised for both light and heavy vehicle repairs, holding active certification from a recognised industry body such as the Retail Motor Industry Organisation (RMI) or an equivalent authority. RMI accreditation verifies adherence to national automotive service standards, ethical business practices, and technical competency.
• Mandatory Documentation: Submission of a SARS-issued Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) registration summary, certified company registration and director IDs, a valid Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit, VAT registration certificate (if applicable), proof of physical address, and the original RMI certificate. CSD is the government’s centralised registry for verifying supplier legitimacy and tax standing. B-BBEE is a statutory framework assessing economic participation and ownership transformation.
• Evaluation & Preference System: Bids are assessed under the Preferential Procurement Policy Framework Act (PPPFA), which mandates that a portion of evaluation points be allocated to socio-economic goals rather than price alone. This tender applies a 90/10 or 80/20 point system, where 90 or 80 points are awarded for competitive pricing, and the remaining 10 or 20 points are distributed based on black ownership percentages and geographic location within the municipality, district, or province.
• Contractual & Legal Terms: Quotations must remain binding for 120 days. Awarded contractors must provide performance security within thirty days. The contract includes a standard twelve-month warranty from delivery acceptance or eighteen months from shipment, whichever expires first. All terms are governed by the National Treasury’s General Conditions of Contract (GCC), a standardized legal framework outlining payment schedules, penalty clauses, force majeure, dispute resolution, and anti-collusion provisions.

Skills Requirements

Service providers must demonstrate the following competencies:

• Technical & Mechanical Expertise: Proven capability in fleet maintenance, diagnostic troubleshooting, and overhaul of commercial light/heavy-duty vehicles, with specific proficiency in brake system servicing and high-mileage/hour-based maintenance protocols.
• Regulatory & Administrative Proficiency: Ability to accurately complete prescribed Municipal Bidding Documents (MBDs), navigate tax compliance verification, calculate preference points correctly, and assemble fully compliant submission packages without omissions.
• Operational Reliability: Capacity to schedule and execute maintenance windows that minimise disruption to critical municipal road and stormwater operations, ensuring rapid turnaround and minimal downtime.
• Quality & Compliance Management: Implementation of documented quality assurance procedures, adherence to manufacturer guidelines, and effective warranty administration to resolve post-service defects promptly and cost-effectively.