Objectives

The primary objective is to execute preventative maintenance at Murchison Hospital by restoring structural integrity and upgrading hygiene infrastructure. The project specifically targets the repair of damaged ceiling systems in critical clinical areas and the installation of a compliant hand wash basin in the Central Sterile Services Department (CSSD) and X-Ray section to meet healthcare facility standards.

Scope of Work

• Remove and replace four (4) damaged suspended ceiling grid sections, including all suspension components, fixing accessories, and tile reinstatement.
• Repair broken ceiling sections in the X-Ray department.
• Supply and install one (1) wall-mounted hand wash basin with an elbow-operated mixer tap and all associated plumbing fixtures.
• Install approved glazed ceramic/porcelain wall tiles with waterproof adhesive and grout around the basin area.
• Conduct system testing, commissioning, flushing, cleaning, and formal handover.
• Provide all labour, materials, tools, transport, waste disposal, and daily site clearance.

All works must be completed within fourteen (14) days from the date of the official Site Handover Certificate.

Technical Requirements

• Ceiling Grid: Galvanised steel (24 mm exposed tee or exact match to existing system), including main runners, cross tees, suspension wires, adjustable hangers, expansion anchors, and hold-down clips. Installation must ensure rigid support, accurate leveling, and seamless integration with existing light fittings, HVAC diffusers, fire sprinklers, and smoke detectors.
• Hand Wash Basin: Wall-mounted vitreous china, white, smooth-glazed, chemical-resistant, minimum 500–600 mm width, with one tap hole. Mounted at 800–850 mm above finished floor level.
• Plumbing & Fittings: Chrome bottle trap or P-trap, waste fitting, hot/cold flexible braided connectors, angle isolation valves, pipe clips, anti-fungal hospital-grade silicone sealant, and escutcheon plates. Connections must be leak-free, properly supported, and sealed at wall penetrations.
• Tiling & Grouting: Water-resistant tile adhesive, uniform grout joints, and hospital-grade chemical-resistant grout.
• Compliance Standards: Works must adhere to the National Building Regulations (SABS 0400), Occupational Health and Safety Act (85 of 1993), and Department of Health Standard Preambles. All materials must be SABS-approved, unused, and cleared by the maintenance supervisor prior to installation.
• Operational Constraints: No jackhammers or unauthorized cable cutting permitted. The hospital remains operational during works, requiring careful planning to minimize disruption to medical services.

Skills & Qualification Requirements

• CIDB grading of 1GB and 1SO, with certified proof of two previously completed similar projects.
• Valid Trade Test certification for plumbing (certified copies available on request).
• Active CIPC company registration, Central Supplier Database (CSD) compliance, BBBEE certificate or sworn affidavit, and Department of Labour Letter of Good Standing.
• Dedicated, competent site supervisor authorized to receive instructions and manage workforce deployment.
• Appointment of an independent, registered qualified safety officer to develop and implement a comprehensive Health and Safety Plan post-award.

Unusual or Complicated Terms & Conditions

• Compulsory Dual Site Visits: Bidders must attend an initial briefing session and a subsequent one-on-one site re-visit for precise measurements. Attendance certificates must be signed and submitted; failure to attend results in automatic disqualification.
• Strict Two-Week Contract Period: The timeline comprises a one-week material lead time followed by a one-week active site execution period. Delays beyond the stipulated timeframe incur penalties calculated at one-fourteenth percent per calendar day.
• No Part Payments: The department will not make interim payments. Full remuneration is contingent upon complete, satisfactory delivery and formal handover.
• Reclaimable Material Credit: Removed debris and salvageable components legally become the contractor’s property, but bidders must proactively factor potential credits into their pricing schedules.
• Preferential Procurement System: Evaluation uses an 80/20 point system (80 points for price, 20 points for specific goals). Full preference points are allocated exclusively to enterprises that are at least 51% owned by Black women, requiring strict documentary proof.