Objectives

The primary objective is to procure, deliver, and install replacement solenoid valves for the A-Ward Hot Water Plant at Victoria Mxenge Hospital to restore and maintain a reliable hot water supply for clinical and operational use.

Scope

This is a one-off service contract covering the supply, transportation, installation, and commissioning of two (2) solenoid valves (Model: SEX E220A003, 220V) at Substation No. 1. The scope includes all necessary labor, tools, testing, and compliance documentation required to integrate the new components into the existing hospital infrastructure while minimizing disruption to daily operations. The contract concludes upon successful commissioning and handover of the completed works.

Technical Requirements

• Supply exactly two new, unused solenoid valves matching the specified model number and 220V operating voltage.
• All products must comply with relevant SANS/SABS standards and possess a minimum remaining shelf life of six months upon delivery.
• Quotations must be firm, all-inclusive prices covering materials, delivery, installation, labor, travel, subsistence, and VAT (if registered). A maximum markup of twenty percent is permitted for bought-out items.
• Installation must adhere to the attached specification form, municipal electrical codes, and the General and Special Conditions of Contract.
• Full compliance with the Occupational Health and Safety Act is mandatory, including the submission of a comprehensive safety file prior to any onsite work.
• The quotation remains valid for ninety days from the closing date.

Skills and Qualification Requirements

• CIDB Engineering Building (EB) Grade 1 registration.
• Valid Electrical Contractor Board (ECB) or Electrical Contractor Association (ECA) registration.
• Certified copies of artisan trade test qualifications in electrical engineering.
• Deployment of competent, legally appointed personnel with verified credentials, curricula vitae, and appropriate supervisory structures.
• For foreign national workers: valid passports and current work permits.
• Completion of mandatory health and safety inductions and provision of valid medical surveillance and fitness certificates for all onsite staff.
• Demonstrated capacity to execute the contract without unauthorized subcontracting; any subcontracting requires prior written approval.

Key Terms and Unusual Requirements

• Safety File: A legally mandated, non-returnable documentation package required under South African occupational health legislation. It must contain an organizational chart, baseline risk assessments, principal appointment letters, contractor agreements, competency proofs, PPE registers, emergency procedures, and incident reporting protocols. Work cannot commence until this file is formally approved by the hospital safety officer.
• 80/20 Preference Point System: The evaluation uses a weighted scoring model where eighty points are allocated for price competitiveness and twenty points for specific socio-economic goals. Full preference points are awarded to enterprises physically located within the eThekwini district, supported by a CIPC business registration certificate proving the address.
• Anti-Collusion & Cover-Quoting Policy: Submitting multiple quotations under different company names to manipulate pricing or gain unfair advantage is strictly prohibited. This practice is classified as fraudulent activity, resulting in immediate disqualification and potential ten-year exclusion from public procurement.
• Delay Penalties & Termination Clauses: Failure to complete the work within the agreed timeframe incurs financial penalties calculated at the current prime interest rate per day. Persistent default, corruption, or failure to meet specifications may result in contract termination, cost recovery, and possible restriction from future state contracts.