Objectives

The primary objective is to replace a malfunctioning or outdated geyser at Rockcliff Clinic to restore a reliable, safe, and compliant hot water supply for clinical and operational use. The project aims to deliver a fully functional water heating system within a strict timeframe while minimising disruption to an occupied healthcare facility and ensuring full compliance with provincial health and safety standards.

Scope of Work

The contract covers the complete removal of existing defective components and the supply, delivery, and installation of new equipment. Key deliverables include:

• Removal and safe disposal of the old geyser.
• Supply and installation of one 150-litre geyser.
• Provision of one complete geyser installation kit.
• Replacement of two close-couple cistern systems.
• Replacement of two leaking brass taps with elbow mixer taps.
• Provision of all necessary labour, materials, tools, and safety documentation.
• Delivery must occur within seven days of order placement, with full project completion expected within four weeks of site handover.

Works will be executed in an occupied facility, requiring careful coordination to prevent damage to existing structures and ensure uninterrupted clinic operations.

Technical Requirements

All works and materials must strictly adhere to national and provincial regulatory frameworks:

• Compliance with the SABS Code of Practice for the National Building Regulations.
• Adherence to the KZNPA Standard Preambles to all Trades and the KZNPA General Electrical Specification.
• Compliance with the SABS Code of Practice for the Wiring of Premises (0142-1).
• Full compliance with the Occupational Health and Safety Act (Act 85 of 1993).
• Submission of a comprehensive safety file prior to commencement.
• All supplied goods must be brand new, unused, and valid for a minimum of six months post-delivery.
• Quotations must remain firm for ninety days, with prices inclusive of all taxes, transport, labour, and incidental costs.

Skills and Qualification Requirements

Bidders must demonstrate the following capabilities and credentials:

• Valid CIDB grading of 1GB or higher, verifying financial stability and technical capacity for construction-related service contracts.
• Proven track record evidenced by at least one verified order and delivery note from a public or private healthcare facility.
• Registration on the Central Suppliers Database (CSD) with compliant tax clearance status.
• Appropriate trade qualifications or licensed personnel capable of executing electrical and plumbing installations safely and in accordance with OHS regulations.
• Administrative capability to submit all mandatory returnable documents, including CIPC registration, B-BBEE verification, and preference point claims.

Explanation of Unusual or Complicated Terms

• CIDB Grading 1GB: A Construction Industry Development Board classification indicating a contractor’s eligibility to execute construction-related service contracts valued up to R1 million. It verifies financial stability, technical capacity, and historical performance.
• 80/20 Preference Point System: A government procurement evaluation method where 80 points are allocated based on competitive pricing and 20 points are reserved for designated social goals. In this tender, the full 20 points are awarded exclusively to enterprises that are 100% owned by Black African women.
• GCC & SCC: Standard contractual frameworks governing rights, obligations, payment terms, penalties for delays, warranty periods, and dispute resolution. The Special Conditions of Contract supplement these with project-specific rules, such as occupancy constraints, guarantee periods, and anti-fraud provisions.
• SBD Forms: Standardised bid declaration templates used to verify compliance, disclose conflicts of interest, claim preference points, and confirm adherence to regulatory and administrative requirements.