Objectives and Scope

The primary objective of this quotation is to secure a one-off service contract for the replacement of a single extractor fan motor at the laundry facility of Ceza / Thulasizwe Hospital. The scope covers the complete supply, installation, testing, and commissioning of the motor to restore full ventilation and operational efficiency within the hospital laundry environment. The contract is structured as a single-delivery engagement with no ongoing maintenance obligations beyond the standard warranty period.

Technical Requirements

• Equipment & Installation: Supply and install one (1) extractor fan motor integrated into the existing laundry ducting system.
• Electrical Specifications: The motor must be designed for three-phase (3PH) power operation, feature a round casing, and draw approximately 7.5 to 8 amps per phase.
• Quality Assurance: All components and workmanship must meet South African Bureau of Standards (SABS) quality benchmarks.
• Site Feasibility: Bidders are strongly advised to conduct an on-site inspection to verify compatibility and assess installation conditions prior to quoting.
• Compliance Declaration: Bidders must explicitly confirm adherence to the attached specification sheet. Failure to indicate compliance will render the quotation non-responsive.

Skills and Experience Requirements

• Proven Healthcare Experience: Submission of valid proof (order confirmation and delivery note) demonstrating at least one prior successful supply or installation of similar equipment in a public or private health facility.
• Professional Certification: The executing contractor must hold an IME qualification or a higher equivalent credential, ensuring certified competence in handling industrial electrical/mechanical motor systems.
• Regulatory & Financial Standing: Active registration on the Central Suppliers Database (CSD), a valid SARS tax clearance certificate, and a B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs) are mandatory.
• Mandatory Attendance: Participation in a compulsory site briefing session is required. Non-attendance results in automatic disqualification.

Notes on Unusual or Complicated Terms

• IME Qualification: The tender references an "IME or higher" requirement without explicit definition. In this context, it denotes a recognized mechanical or electrical engineering qualification from the Institute of Mechanical Engineers or an equivalent nationally accredited trade certification, ensuring the contractor possesses the technical authority to safely manage three-phase industrial motor installations.
• 80/20 Preference Point System: This is a standard South African procurement scoring model where 80 points are awarded for competitive pricing and 20 points for transformation goals. For this specific tender, the 20 points are exclusively allocated to enterprises that are at least 51% owned by Black women.
• Performance Security & Delay Penalties: Successful bidders must provide performance security within 30 days of award. The contract enforces a penalty clause for delayed performance, calculated daily using the current prime interest rate against the unperformed value, alongside a standard 12-month warranty covering material or workmanship defects.