Objectives

The primary objective of this tender is to procure a qualified training service provider to deliver regulated firearms instruction to four municipal personnel. The programme aims to equip learners with comprehensive theoretical knowledge of the Firearms Control Act and practical competencies for the safe, lawful handling and use of handguns, shotguns, and rifles, ensuring full alignment with national training norms and statutory licensing requirements.

Scope of Work

The successful bidder will facilitate training at municipal facilities or an accredited private venue, with a preference for locations within the Cape Town metropolitan area. Key responsibilities include:

• Delivering structured training sessions aligned with operational needs, budget availability, and viability.
• Producing monthly progress reports for each learner.
• Managing the collection, compilation, and submission of learner portfolios.
• Coordinating and monitoring verification processes with relevant quality assurance bodies.
• Issuing interim hard-copy certificates of competence or attendance while awaiting official qualification documents from accreditation councils.
• Providing all necessary training materials, personal protective equipment, practice ammunition, and facilitating both formative and summative assessments.

Technical Requirements

• Institutional accreditation from a recognized sector education authority (e.g., SETA or QCTO) covering all specified unit standards.
• Submission of valid accreditation certificates, detailed accreditation scopes with expiry dates, and documented proof of accreditation for one assessor and one moderator.
• Proof of an accredited shooting range venue suitable for live-fire exercises.
• Completion of all mandatory Municipal Bidding Document (MBD) forms, including declarations of interest, past supply chain practices, and independent bid determination.
• Valid Central Supplier Database (CSD) registration, original sworn Broad-Based Black Economic Empowerment (B-BBEE) affidavit or SANAS-accredited verification certificate, and municipal accounts not older than ninety days.
• Itemized pricing per learner covering facilitation, assessment, moderation, verification, certification, travel, accommodation, printing, and one mandatory re-assessment.
• Fixed ammunition allocations: seventy-five rounds for handguns, fifteen for shotguns, and forty for rifles.
• Compliance with the eighty-twenty preference point system, allocating eighty points to price, ten to B-BBEE status level, and ten to local suppliers operating within the Stellenbosch municipal boundaries.

Skills Requirements

• The lead facilitator must possess verified subject-matter expertise in firearms legislation, safety protocols, and practical marksmanship instruction.
• A minimum of two years’ hands-on facilitation experience in comparable firearms training programmes is mandatory, supported by detailed evidence beyond a standard curriculum vitae.
• Deployment of fully accredited assessors and moderators capable of evaluating learner performance against prescribed unit standards and quality assurance benchmarks.
• Proficiency in portfolio management, administrative reporting, quality assurance coordination, and certificate processing.
• All personnel must maintain current safety certifications and demonstrate strict adherence to occupational health and safety regulations governing live-fire environments.

Explanation of Specialized Terms

• Regulation 21: South African police regulations outlining the licensing, training, and competency requirements for legal firearm possession and use.
• Portfolio of Evidence (POE): A structured, auditable collection of learner assignments, assessments, and records used to verify competency achievement against national standards.
• SETA / QCTO: Sector Education and Training Authorities or the Quality Council for Trades and Occupations, government-recognized bodies responsible for accrediting training providers and validating occupational qualifications.
• MBD Forms: Standardized Municipal Bidding Documents used to collect financial, ethical, compliance, and conflict-of-interest declarations from prospective suppliers.
• 80/20 Preference System: A public procurement scoring model where eighty percent of evaluation points are awarded for competitive pricing and twenty percent for socio-economic transformation goals (B-BBEE contribution level and local supplier status).