Objectives

The primary objective of this tender is to secure a qualified service provider to professionally refurbish a single high-back executive office chair for the Director of Infrastructure. The project aims to restore the chair's structural integrity, comfort, and aesthetic appearance while maintaining strict adherence to the original design specifications.

Scope of Work

The contract encompasses the complete end-to-end refurbishment of one high-back office chair. The successful supplier will be responsible for:

• Stripping all existing upholstery, padding, and fasteners.
• Conducting a structural assessment and performing necessary repairs to the chair frame, suspension, or base.
• Reupholstering the seat cushion (bottom and front portion of the backrest) and both armrests.
• Supplying all labour, materials, consumables, and equipment required to complete the job.
• Ensuring the final product matches the original chair design in style, contour, and finish.

Technical Requirements

• Complete removal and disposal of old materials in compliance with waste management standards.
• Repair or replacement of damaged internal components (springs, webbing, foam, wood/metal frame) as identified during inspection.
• Precise leather cutting, sewing, and attachment using industry-standard techniques.
• Strict colour and texture matching to the original upholstery.
• Adherence to municipal quality benchmarks and occupational health and safety protocols throughout the execution phase.

Skills Requirements

While not explicitly itemised in the documentation, the nature of the work inherently requires:

• Proven trade experience or certification in commercial furniture upholstery and restoration.
• Proficiency in leather handling, pattern replication, heavy-duty sewing, and stapling/fastening techniques.
• Competence in basic furniture mechanics and carpentry for frame and suspension repairs.
• Ability to interpret design specifications and deliver custom finishes that meet executive-level quality standards.
• Familiarity with municipal procurement compliance, documentation submission, and contractual obligations.

Explanation of Unusual or Complicated Terms

• MBD Forms: Standard Municipal Bid Documents mandated by South African local government. These cover statutory declarations regarding conflicts of interest, past supply chain management practices, and independent bid determination to prevent collusion.
• 80/20 Preference Point System: A scoring methodology used in municipal procurement where 80 points are awarded based on price competitiveness and 20 points are allocated to socio-economic preferences (specifically B-BBEE status level and whether the supplier operates within the Stellenbosch municipal boundaries).
• Central Supplier Database (CSD): A mandatory national registry administered by National Treasury. All entities must register here before being eligible to receive contracts or quotations from any South African government organ of state.
• Original Sworn Affidavit Rule: Bidders may substitute a formal B-BBEE verification certificate with a sworn affidavit. However, the municipality requires the physical original to be hand-delivered for it to qualify for preference points, as copies are not accepted for this specific purpose.
• Indemnity & OHS Exemption Clause: The contractor must sign a binding indemnity agreement accepting full financial and legal liability for any property damage, personal injury, or fatalities resulting from the work. This clause effectively exempts the municipality from claims under the Occupational Health and Safety Act, placing risk entirely on the service provider.