Objectives

The primary objective of this tender is to solicit quotations from qualified service providers for the procurement of various paper products and filing materials, including A4 and A3 papers in different colours and weights, as well as filing folders and covers, to meet the administrative needs of the Modimolle-Mookgophong Local Municipality.

Scope

The scope of the tender encompasses the supply and delivery of the following items within the jurisdiction of the Modimolle-Mookgophong Local Municipality:

• A4 White Paper 80g – 150 boxes
• A4 Green Paper 80g – 20 boxes
• A4 Yellow Paper 80g – 20 boxes
• A3 White Paper 8g – 20 boxes
• PVC Arch Lever Files and Covers – 500 units
• Manila Folder Files Yellow – 50 units
• Manila Folder Files Multi-Colours – 50 units

Technical Requirements

All quotations must adhere to the following technical specifications and conditions:

• Prices must be valid for at least ninety (90) days from the date of offer.
• Prices must be firm and inclusive of VAT (if registered for VAT).
• Suppliers must attach a valid company registration certificate showing shareholder percentages (e.g., CK1, CK2).
• A valid Tax Clearance or PIN must be provided.
• A CSD Full Report must be submitted.
• In case of a joint venture, a joint venture agreement must be attached.
• Proof of municipal rates and taxes not in arrears for more than 3 months or lease agreement with proof of rates and taxes for leased property.
• Complete, sign, and initial the required MBD forms (MBD 4, 8, and 9).
• Service providers must be registered on the Central Supplier Database and attach the registration confirmation.
• Delivery must be within the Modimolle-Mookgophong Municipality jurisdiction.

Skills Requirements

Potential service providers should possess the following skills and qualifications:

• Proven experience in supplying office stationery and filing materials.
• Ability to comply with technical specifications and administrative requirements outlined in the tender.
• Knowledge of municipal procurement policies and supply chain management procedures.
• Capability to deliver within specified timeframes and locations.
• Registered on the Central Supplier Database.
• Ability to provide certified copies of relevant certificates and documentation as specified.