Request for the Provision of Graphic Design Services Tools of Trade for the Sita Marketing Team.

RFQ 6461_AH_2026

See details below or the tender documentation

2026-06-19 11:00

State Information Technology Agency

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Request for the Provision of Graphic Design Services Tools of Trade for the SITA Marketing Team.

Contract Number: Ad Hoc

Important Notice to All Prospective Bidders

  • All tenders will close at 11:00 AM on the closing date as indicated in the RFQ documents.
  • Tenders must be submitted electronically on the gCommerce platform by the closing date and time. Submit responses early to avoid possible technical glitches.
  • The gCommerce Platform is accessible as follow: https://ww1.gcommerce.gov.za/iss/login.aspx

Tender Summary

Objectives

The primary objective of this tender is to procure graphic design tools of trade, including photography, videography, and design equipment, to support the SITA Marketing Department’s Graphic Designer. The aim is to enhance the department’s capacity to perform in-house photography, videography, and graphic design services efficiently and meet stakeholder requirements.

Scope

The scope of the bid encompasses the supply, delivery, and handover of specified equipment or equivalent meeting the outlined technical specifications. The equipment includes:

  • Photography Equipment:
    • Canon R6 Mark II or equivalent camera
    • Lenses: 85mm f/1.2L USM, 70–200mm f/2.8L IS USM, 100mm f/2.8L Macro IS USM
    • Camera stabilizer (Gimbal)
    • Flash Speedlight
    • Tripod: Advanced carbon fibre
    • Extra camera batteries
    • Wireless microphone and camera-mount microphone
    • SD Cards: Minimum three units of 64GB Extreme PRO UHS-II
    • Camera bag
  • Design Equipment:
    • Apple MacBook Pro 16-inch (M4 Pro, 2024) or equivalent
    • 32-inch 4K UHD monitor
    • Ultra HD HDMI 2.1 cable (2m)
    • 8TB SSD external hard drive
    • 32GB USB 3.0 drive
    • Aluminium dual-bay SD/TF card dock

All equipment must be delivered to:

SITA Erasmuskloof
459 Tsitsa Street
SITA Building
Erasmuskloof
Pretoria

Technical Requirements

The technical mandatory requirements include:

  • Equipment must meet or be equivalent to the specified specifications.
  • Suppliers must supply all items in accordance with the quantities specified.
  • All equipment must be new, functional, and compatible with existing systems.
  • Suppliers must provide proof of compliance with occupational health and safety standards.
  • Suppliers must sign confidentiality and non-disclosure agreements regarding sensitive information.
  • SITA reserves the right to conduct audits, site visits, and capacity assessments prior to contract finalization.

Skills and Competency Requirements

The successful bidder must demonstrate:

  • Registered status as a supplier on the National Treasury’s Central Supplier Database (CSD).
  • Technical capability and experience in supplying professional-grade photography and design equipment.
  • Financial stability and capacity to deliver the equipment within the stipulated timeframe.
  • Ability to comply with confidentiality, security, and intellectual property rights conditions.
  • Experience in providing equipment that meets industry standards for professional photography and graphic design.
  • Capacity to support the delivery and installation process, including providing occupational health and safety documentation.
  • Understanding of government procurement processes and compliance with relevant contractual and legal conditions.
This summary is AI generated. Download the tender documents for all the information.

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