Tender Summary

Objectives

The primary objective is to engage a qualified service provider to perform professional arboricultural maintenance and invasive vegetation clearance at the Old Caravan Site. The municipality seeks to enhance public and staff safety, preserve ecological integrity by protecting indigenous flora, ensure environmentally compliant waste management, and enforce strict occupational health and safety standards throughout the project.

Scope of Work

• Tree Trimming: Pruning approximately 25 existing Coral trees by removing dead, damaged, and overhanging branches using safe cutting and lowering techniques. Clean cuts at appropriate pruning points are required, with excessive topping or unnecessary removal of healthy growth strictly prohibited.
• Bush Clearing: Clearance of approximately 1,000 square metres of dense bush and noxious/invasive weeds along the park's outer perimeter. Indigenous trees and desirable vegetation must be identified, protected, and retained wherever practicable.
• Herbicide Application: Treatment of cut stumps and regrowth with a registered herbicide. A visible dye/marker must be incorporated into the application to identify treated areas and prevent unnecessary repeat spraying.
• Waste Management: Collection, loading, and transportation of all vegetation, branches, and debris to a licensed waste disposal facility. On-site burning or dumping is strictly prohibited.
• Safety & Site Management: Barricading work zones, installing warning signage, excluding the public from active areas, and leaving the site clean, safe, and debris-free upon completion.

Technical Requirements

• Contractor Grading: Minimum Construction Industry Development Board (CIDB) grading of 1 SH or higher. CIDB grading is a South African standard that classifies contractors based on their financial turnover, plant/equipment availability, and past performance to ensure capability for civil and landscaping works.
• Compliance Documentation: Valid Health and Safety Plan, public liability insurance, and proof of Central Supplier Database (CSD) registration. CSD is the national government registry used to verify supplier legitimacy, banking details, and tax compliance status.
• Evaluation Framework: Quotations will be assessed using an 80/20 preference points system (80% price, 20% specific goals). Specific goals include Broad-Based Black Economic Empowerment (BBBEE) status and geographical locality. BBBEE is a policy framework aimed at increasing economic participation and ownership by historically disadvantaged individuals.
• Pricing & Submission: Fixed rates inclusive of value-added tax, submitted electronically via the municipal e-procurement portal before the closing deadline. Discrepancies between figures and words will be resolved in favour of the written amount.
• Environmental Compliance: Strict adherence to chemical handling regulations, including preventing herbicide drift, runoff, or accidental application to non-target vegetation, waterways, or public areas.
• Mandatory Attendance: Participation in a compulsory site inspection and information briefing prior to quotation submission.

Skills and Competency Requirements

• Proven Experience: Evidence of previous arboriculture services, demonstrated through three official order forms, award letters, or completion certificates from formal clients.
• Certified Operations: Valid chainsaw competency certificate for all operators. Personnel applying herbicides must hold appropriate training and authorisations as mandated by applicable legislation.
• Arboricultural Expertise: Proficiency in precise pruning techniques that minimise tree stress, prevent disease entry, and maintain structural integrity without damaging healthy tissue.
• Invasive Species Management: Ability to accurately distinguish between target invasive vegetation and protected indigenous flora, ensuring selective clearing rather than indiscriminate removal.
• Chemical Handling Competence: Skilled personnel capable of safely mixing, storing, transporting, and applying registered herbicides according to manufacturer specifications and environmental guidelines.
• OHS Implementation: Capability to deploy appropriate personal protective equipment (PPE), conduct risk assessments, manage hazardous materials, and maintain secure working environments in line with occupational health and safety standards.
• Logistical Coordination: Efficient planning and execution of vegetation collection, transport scheduling, and disposal at approved facilities within contractual timeframes.