Objectives

The primary objective of this Request for Quotation (RFQ) is to obtain competitive, compliant pricing for comprehensive repairs and maintenance services on the second floor of the Reserve Bank Building. The Buffalo City Metropolitan Municipality seeks to restore structural, aesthetic, and functional building elements while adhering to municipal supply chain management regulations, value-for-money principles, and socio-economic procurement goals.

Scope of Work

• Painting: Surface preparation and removal of loose materials across specified rooms, passages, kitchen, and exterior walls. Application of one coat of professional undercoat primer followed by two coats of 'Double Velvet' paint, colour-matched to existing finishes.
• Ceilings & Fixtures: Replacement of suspended ceiling boards and lighting tubes to match existing specifications. Testing and restoration of electrical plug functionality, plus replacement of lock sets to match current hardware.
• Flooring: Refinishing of existing wooden floors to match original colour, professional deep-cleaning of carpets, and replacement of tiles and carpeting in designated office areas.
• Sanitary & Safety Works: Repainting of second-floor male toilet facilities to match existing standards, and erection of temporary scaffolding for exterior wall painting, accompanied by a technical compliance certificate.

Technical Requirements

• Hold an active Construction Industry Development Board (CIDB) grading of 1GB or higher.
• Demonstrate a minimum of three completed government building maintenance projects involving gutters or roof repairs within the preceding five years, supported by official completion certificates.
• Maintain valid registration on both the Central Supplier Database (CSD) and the BCMM Supplier Database.
• Provide verified tax compliance status through official government channels.
• Submit a valid Broad-Based Black Economic Empowerment (BBBEE) certificate or sworn affidavit, alongside documentary proof of business locality for preference point allocation.
• Complete all mandatory municipal bidding schedules, including a notarised letter of authority authorising the signatory.
• Adhere to a strict procurement protocol where no goods may be delivered or services rendered until an official Purchase Order is issued.

Skills Requirements

• Certified scaffolding technicians qualified to safely erect structures and issue technical safety certificates.
• Skilled painters proficient in surface preparation, priming, and commercial-grade paint application with precise colour matching.
• Tradespeople experienced in suspended ceiling installation, timber floor refinishing, professional carpet cleaning, and tiling.
• Basic electrical and carpentry competency to test socket functionality and replace security hardware.
• Project coordination capabilities to manage multi-trade workflows while maintaining municipal quality and safety standards.

Key Terms and Conditions

80/20 Preference Point System: Contract evaluation allocates 80% of scoring to price competitiveness and 20% to specific socio-economic goals, primarily BBBEE contributor levels and geographic locality within the Eastern Cape. This standard public procurement model incentivises historically disadvantaged businesses and local economic participation.

Reference Verification Protocol: The municipality will directly contact previous government clients listed by bidders. Failure to respond to verification requests within 24 hours results in immediate disqualification, ensuring rigorous performance validation.

Fixed Pricing Clause: All quoted rates must remain fixed for the contract duration. Adjustments are permitted only under explicitly defined contractual variation mechanisms, protecting the municipality from market volatility.

State Employee Exclusion: Persons in the service of the state, as legally defined under municipal supply chain regulations, are strictly prohibited from participating to prevent conflicts of interest and ensure fair competition.