Objectives

The primary objective of this tender is to procure the supply and delivery of newspaper advertising services for the Department of Public Works. The aim is to secure a reliable provider capable of placing advertisements in specified newspapers within the stipulated timeframe and budget, ensuring effective communication and outreach for the department's requirements.

Scope

The scope of the tender includes:

• Placement of newspaper advertisements, specifically in the Sunday Times, with specified dimensions (Size: 25 X 5).
• Delivery of the advertisements as per the department’s specifications and deadlines.
• Submission of quotations via email or physical bid box, including all necessary documentation and verification requirements.
• Adherence to the department’s procurement policies, including registration on the Central Supplier Database and tax compliance.

Technical Requirements

The technical requirements for the tender include:

• Placement of advertisements in specified newspapers with correct sizing and timing.
• Provision of proof of advertisement placement upon request.
• Compliance with the department’s bidding procedures, including submission of all required forms and documentation.
• Verification of banking details and tax compliance prior to award.
• Participation in any compulsory briefing sessions, if applicable.
• Adherence to the conditions outlined in the General Conditions of Contract (GCC) and other contractual obligations.

Skills Requirements

The skills and capabilities required from bidders include:

• Experience in media placement and advertising, particularly in newspapers.
• Ability to meet deadlines and deliver quality placement as specified.
• Proficiency in administrative and compliance procedures, including accurate documentation and verification processes.
• Knowledge of procurement policies, including registration on the Central Supplier Database and tax compliance.
• Effective communication skills for liaising with department officials and handling inquiries.
• Understanding of contractual obligations and ability to adhere to legal and procedural requirements.