Tender Summary: RFQ SAM 01

Objectives

The primary objective is to appoint a qualified service provider to supply and deliver general maintenance working items for the second quarter (Q2) at uShaka Marine World. The appointment ensures continuous facility operations by securing reliable access to essential industrial and maintenance consumables.

Scope

The scope covers the sourcing, supply, and delivery of a predefined list of general maintenance stock items to the entity’s Durban premises. Required items include:

• Adhesives & Tapes: Double-sided tape, epoxy, contact adhesive, aluminium foil tape, PVC insulation tape, thread seal tape, and duck tape.
• Gases & Chemicals: MAPP gas cylinders, multgas cylinders, pencil drier, zinc galvanised spray paint.
• Electrical Components: AAA batteries, 10W and 16W fan motors, cable ties, condensate mini pumps, FP3349 condensate removal pumps.
• Plumbing & Hardware: Copper coil, copper rod, schrauder valve, stainless steel electrodes, cutting discs.

Quantities are specified per item, and successful bidders must execute a formal written contract upon award.

Technical Requirements

• Mandatory registration on the Central Supplier Database (CSD) and the eThekwini Supplier Portal.
• Valid Tax Compliance Status (TCS PIN or CSD number) verified through the South African Revenue Service (SARS).
• Submission of all prescribed Municipal Bidding Documents (MBD1, MBD4, MBD6.1, MBD8, MBD9), fully completed and signed.
• Quotations must be placed in sealed, numbered envelopes and deposited in the designated tender box before the closing deadline. Late or improperly sealed submissions will be disqualified.
• Evaluation applies an 80/20 preference point system: 80 points for price competitiveness and 20 points for specific socio-economic goals.
• Foreign-based suppliers must complete a pre-award questionnaire detailing South African establishment, branch presence, and tax liability status.
• Bidders must provide sworn declarations confirming no conflict of interest, no history of supply chain abuse, fraud, corruption, or contract defaults within the past five years, and independent bid determination.

Skills Requirements

No specialized trade certifications or advanced technical qualifications are mandated. However, bidders must demonstrate proven capability in industrial supply chain management, including efficient inventory sourcing, logistics coordination, warehousing readiness, and timely delivery to large-scale commercial facilities. Familiarity with municipal procurement compliance frameworks and accurate documentation handling is essential to meet submission and contractual obligations.

Key Procurement Terms Explained

• 80/20 Preference Point System: A standard South African public procurement scoring model where 80% of evaluation points are awarded based on the lowest acceptable price, and 20% are allocated for specific socio-economic transformation goals, primarily black economic empowerment (BEE) ownership levels.
• MBD Forms: Standardized Municipal Bidding Documents mandated by local government regulations. They serve as legal declarations for tax compliance, conflict of interest, past supply chain misconduct, and independent bidding practices.
• CSD & TCS Verification: The Central Supplier Database is the national repository for all state-approved suppliers. Tax Compliance Status (TCS) is a real-time verification tool issued by SARS confirming a bidder’s current tax standing.
• Collusive Bidding Declaration (MBD9): A statutory requirement under the Competition Act prohibiting bid-rigging. Bidders must certify that their pricing, strategy, and market approach were developed independently without consultation or agreement with competitors.