Objectives

The primary objective of this tender is to solicit formal written price quotations for the supply of continuous receipts to the Stellenbosch Municipality. The procurement aims to identify a compliant, financially stable vendor capable of delivering the required quantity efficiently while adhering to municipal supply chain management regulations, transparency standards, and preferential procurement frameworks.

Scope

The tender covers the supply of ten (10) units of continuous receipts. While detailed technical specifications for the receipts are not explicitly outlined in the provided documentation, the scope encompasses the complete provision, delivery, and compliance with all municipal contractual terms. The municipality reserves the right to accept any portion of a quotation, reject any bid, or adjust the extent of the awarded work based on evaluation outcomes.

Technical Requirements

• Mandatory registration on the Centralised Supplier Database (CSD).
• Submission of fully completed MBD supporting documents: MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 8 (Past Supply Chain Management Practices Declaration), and MBD 9 (Certificate of Independent Bid Determination).
• Provision of valid company registration, SARS Tax Compliance PIN, VAT registration number, and full banking details.
• Submission of a SANAS-accredited B-BBEE verification certificate or an original sworn affidavit. The affidavit must be delivered physically by hand within 48 hours of quote submission to qualify for preference points.
• Municipal statements of account for the company and all directors/shareholders, dated within the last 90 days.
• No outstanding debts to the municipality exceeding 90 days for rates, levies, or service charges.
• Strict adherence to pricing instructions, indelible ink completion, and minimum technical specifications. Alternative offers may be submitted but are not guaranteed acceptance.

Skills Requirements

The tender does not specify explicit professional or technical skill prerequisites due to its nature as a straightforward supply quotation. However, evaluation criteria require demonstrable capability to execute the contract, financial viability, and operational readiness. Bidders must prove they can meet delivery timelines, maintain quality standards, and sustain business operations without disruption throughout the contract period.

Key Terms & Unusual Requirements

• Continuous Receipts: Typically refers to sequentially numbered receipt books or rolls used for municipal fee collections, designed for official stamping, audit trails, and standardized revenue recording.
• 80/20 Preference Point System: A procurement evaluation model allocating up to 80 points for competitive pricing, 10 points for B-BBEE status level, and 10 points for suppliers operating within the Stellenbosch municipal boundaries (WC024).
• Physical Affidavit Submission: Unlike standard digital processes, the B-BBEE sworn affidavit must be handed over in person within 48 hours; scanned or emailed copies will not qualify for preference points.
• Indemnity & OHS Liability: Successful contractors must sign an indemnity form assuming full legal and financial responsibility for property damage, injuries, or fatalities, explicitly exempting the municipality from claims under the Occupational Health and Safety Act.
• Certificate of Independent Bid Determination: A legally binding declaration requiring bidders to certify that their quotation was prepared independently, with no collusion, price-fixing, market allocation, or communication with competitors regarding pricing or bidding strategy.