Objectives

The primary objective is to appoint a qualified service provider to conduct data verification of educational qualifications and facilitate registration with relevant professional institutions for prospective candidates applying to the Buffalo City Metropolitan Municipality.

Scope of Work

• Verify 100 National Matric qualifications (covering both pre-1992 and post-1992 records).
• Verify 100 National Tertiary qualifications.
• Process 6 professional membership registrations.
• Act as the official liaison between the municipality, educational institutions, and professional bodies throughout the verification and registration process.
• Complete all services within eight to twelve weeks following the issuance of an official municipal purchase order.

Technical Requirements

• Mandatory submission of proof of capacity, including a valid BBBEE verification certificate or sworn affidavit.
• Registration on the government Central Supplier Database (CSD) and the municipal supplier database prior to submission.
• Tax compliance status must be verified and in order via the CSD.
• Completion of all prescribed municipal bidding documents (MBD 4, MBD 6.1, MBD 8, MBD 9) and returnable schedules.
• Firm, fixed pricing inclusive of VAT, submitted strictly according to the provided pricing schedule.
• Compliance with the 80/20 preference points evaluation system, awarding points for price and specific goals (B-BBEE status and geographical locality).
• Strict adherence to a one-business-day response window for any formal correspondence directed to verifying institutions; failure to meet this deadline results in immediate disqualification.

Skills Requirements

• Proven expertise in South African educational qualification verification processes, including handling legacy (pre-1992) and modern matric records, as well as tertiary credentials.
• Demonstrated experience navigating professional council registration procedures.
• Strong administrative and project management capabilities to manage high-volume verifications within strict deadlines.
• Excellent communication and liaison skills to coordinate efficiently with external academic and professional bodies.
• Thorough understanding of South African public procurement legislation, supply chain management regulations, and compliance documentation.

Key Terms & Conditions

• One-Day Response Requirement: The tender mandates that any formal verification requests sent to educational institutions or professional bodies must yield a response within exactly one business day. This accelerated turnaround is critical to contract compliance and directly impacts bidder eligibility.
• 80/20 Preference Points System: A standard South African preferential procurement model where 80% of evaluation points are allocated to price competitiveness, and 20% are awarded based on specific socio-economic goals, namely Broad-Based Black Economic Empowerment (B-BBEE) status levels and supplier locality within the Eastern Cape region.
• MBD Documentation: Mandatory statutory forms used in South African municipal tenders to declare conflicts of interest, claim preference points, confirm past supply chain compliance, and certify independent bid determination to prevent collusion.