Summary of Request for Quotation (RFQ)

This document summarizes the key details of a Request for Quotation (RFQ) issued by the City of uMhlathuze for floor maintenance work at the Hlanganani Community Hall. The contract is for a project valued below R300,000 (including VAT).

1. Objectives

The primary objective is to procure a qualified contractor to perform specific floor refurbishment work at the Hlanganani Community Hall. The work must be completed within a strict timeframe, adhere to all relevant health and safety regulations, and meet the quality standards set by the City of uMhlathuze.

2. Scope of Work

The project scope is limited to the following activities:

• Removal: Remove existing PVC/plastic tiles in the main hall.
• Installation (Main Hall): Install new ceramic tiles and skirting in the main hall (approximately 1176 m²).
• Installation (Stage): Install new ceramic tiles and skirting on the stage (approximately 256.5 m²).

Note: The schedule of quantities lists the main hall area as 1176 m² and the stage area as 256.5 m².

3. Technical Requirements

Bidders must comply with the following technical and administrative stipulations:

• Contract Period: The contract is valid for a period of 8 weeks, including statutory and builder's holidays.
• Penalties: A penalty of R500.00 per day will be imposed for late completion of the work.
• Working Hours: Normal working hours are Monday to Friday, 07:00 to 16:30. Work outside these hours requires prior approval from the Project Leader.
• Programme & Method: The contractor must submit a detailed method and programme of work to the Project Leader.
• Compliance: The contractor must comply with the Compensation for Occupational Injuries and Diseases Act (Act 130 of 1993) and the Occupational Health and Safety Act (Act 85 of 1993).
• Site Clearing: All excess and discarded material must be removed from the site. Burying of material is not permitted. The site must be cleared to the satisfaction of the Project Leader.
• Site Inspection: Tenderers are expected to visit the site to acquaint themselves with all conditions that may affect the contract. No claims for extras due to site conditions will be entertained.
• Payment: Invoices are to be submitted upon completion of the work. All tendered rates must be exclusive of VAT.

4. Skills and Compliance Requirements

Bidders must meet specific criteria to be considered for the contract:

• CIDB Grading: The tenderer must have a CIDB grading of 1GB or higher.
• Experience: Proof of competence is required. Bidders must provide a list of references for similar work previously executed.
• Mandatory Documentation: The following documents must be submitted with the quotation:
  • Valid Tax Compliance Certificate.
  • Letter of Good Standing with the Compensation Fund.
  • Proof of registration on the Central Supplier Database (CSD).
  • Completed and signed Declaration of Interest (MBD 4).
  • Completed and signed Declaration of Bidder's Past SCM Practices (MBD 8).
  • Completed and signed Certificate of Independent Bid Determination (MBD 9).
  • Completed Preferential Procurement Points Claim Form.
  • Proof of address (e.g., Rates & Tax Invoice, Lease Agreement, or SAPS-certified Affidavit).
• Evaluation: The quotation will be evaluated on the 80/20 preferential procurement point system. Bidders must claim points for specific goals and provide proof. Failure to submit proof will result in no points being awarded.

5. Key Administrative Details

• RFQ Number: SC 10107744 – 7000017152
• Closing Date: 28 August 2026
• Closing Time: 12h00
• Compulsory Site Meeting: Yes, on 26 August 2026 at 09h00 at KwaHlanganani Hall, Esikhaleni.