Objectives

The primary objective of this tender is to appoint a qualified service provider to supply and deliver essential building materials to Maruleng Local Municipality. The appointment seeks to secure cost-effective, timely, and compliant procurement while advancing municipal infrastructure needs and supporting national socio-economic transformation targets through structured preferential procurement.

Scope

The successful bidder will be responsible for the complete supply and delivery of a predefined list of construction materials. The scope includes, but is not limited to:

• IR Sheets (0.4 x 6.6m)
• Roof Trusses (114 x 6.6m)
• Roof Nails (4.5mm)
• Steel Doors with Frames
• Roof Wire
• Additional Steel Doors
• PVC Sewage Pipes (110 x 6m)
• Ventilation Caps

Quantities are specified in the tender schedule. The provider must ensure all materials conform to municipal quality standards and are delivered to designated municipal locations according to agreed delivery schedules.

Technical Requirements

• Documentation: Bidders must submit fully completed official municipal bidding forms, including MBD 1 (Invitation), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), and MBD 9 (Certificate of Independent Bid Determination).
• Mandatory Attachments: Company registration documents, SARS Tax Compliance PIN or Central Supplier Database (CSD) number, certified copies of all directors' identification documents, and a valid B-BBEE status verification certificate or sworn affidavit.
• Municipal Account Clearance: Proof that the company and all directors hold up-to-date municipal accounts (rates, taxes, water, electricity, refuse) not exceeding 90 days in arrears. Rural-based operators must submit tribal authority-issued proof of residence.
• Submission Protocol: Bids must be printed on official forms, sealed in envelopes clearly marked with the RFQ number, description, and closing date, and physically deposited in the designated bid box before the stipulated deadline. Late bids will be automatically rejected.
• Evaluation Framework: The tender utilizes an 80/20 preference point system, allocating 80 points for price competitiveness and 20 points for specific socio-economic goals.

Skills Requirements

While not explicitly enumerated, the tender implicitly requires suppliers to possess robust operational and administrative competencies. Essential capabilities include:

• Logistics & Supply Chain Management: Proven ability to source, store, transport, and deliver construction materials reliably and within tight municipal timelines.
• Compliance Administration: Capacity to accurately complete standardized municipal bidding documentation, maintain tax and municipal account compliance, and manage preference point claims with verifiable proof.
• Construction Material Knowledge: Familiarity with standard building material specifications, quality benchmarks, and handling requirements to ensure delivered goods meet municipal engineering standards.
• Financial Stability: Sufficient working capital and credit facilities to fulfill order volumes without cash flow disruptions.

Explanation of Key Terms

80/20 Preference Point System: A standard South African public procurement scoring mechanism. Eighty percent of the total evaluation score is awarded based on the lowest acceptable bid price. The remaining twenty percent is allocated for socio-economic transformation goals, including black ownership, women-owned enterprises, youth-led businesses, enterprises owned by persons with disabilities, EMEs/QSEs, and businesses located within Limpopo Province, Mopani District, or specifically Maruleng Municipality.

Municipal Account Clearance Certificate: A strict compliance mandate requiring that neither the bidding entity nor any of its directors may owe municipal services, rates, or taxes for more than ninety days. This ensures all participating suppliers maintain good financial standing with local government entities.

MBD Documentation Suite: Standardized National Treasury bidding forms used across South African municipalities. MBD 4 addresses conflict-of-interest disclosures, MBD 6.1 manages preference point claims, MBD 8 verifies past supply chain conduct and criminal history, and MBD 9 certifies independent bid determination to legally prevent collusive bidding or market allocation practices.