Objectives

The primary objectives of this tender are to appoint a qualified service provider to perform grass cutting, litter picking, and vegetation management in designated municipal areas. The goal is to ensure efficient, safe, and environmentally responsible vegetation maintenance that aligns with municipal standards, minimizes disruption to public access and traffic, and maintains areas such as parks, verges, open spaces, community facilities, and private stands with written authorization.

Scope

The scope of work includes:

• Grass cutting, litter picking, and vegetation management in specified areas including road verges (municipal, provincial, national), traffic islands, roundabouts, parks, open spaces, stormwater channels, floodplains, vacant municipal land, and authorized private stands.
• Maintenance of traffic sightlines and stormwater flow.
• Waste disposal at registered landfill sites with receipts.
• Work on private stands only with written municipal authorization.

The contractor must provide services during specified seasons with a defined cutting cycle, including multiple cuts per season, and submit a pre-approved schedule prior to commencement.

Technical Requirements

Maintenance Standards

• Maintain grass at an average height of 30–50 mm unless specified otherwise.
• Edge trimming along curbs, pathways, fences, and flower beds.
• Ensure grass does not obstruct traffic sightlines or stormwater flow.
• Remove fallen branches and debris on the same day.
• Keep verifiable disposal receipts for all waste.
• Use only manufacturer-approved cutting heads/blades; prohibit unapproved metal blades.

Cutting Cycle Program

• Low-Growth Season (May–September): 1 cut per month.
• High-Growth Period (October–February): 2–4 cuts as per schedule.
• Contractor must submit a detailed cutting schedule for approval.

Equipment & Staff Requirements

• Provide appropriate machinery including brush cutters, slashers, hand tools, blowers, safety signage, traffic cones, and vehicle lights.
• Maintain equipment service history and compliance certificates.
• Staff must include trained operators, PPE-compliant laborers, safety representatives, first aiders, and qualified site supervisors.

Health, Safety & Environmental Compliance

• Comply with Occupational Health & Safety Act (Act 85 of 1993).
• Provide a valid Letter of Good Standing.
• Conduct risk assessments, implement traffic management plans, and maintain safety equipment.
• Follow municipal environmental policies, including protecting wetlands, controlling dust/noise, and legal waste disposal.

Skills Requirements

• Trained machinery operators.
• Labourers with PPE compliant with OHSA and EPWP standards.
• Safety representatives and first aiders.
• Qualified site supervisors for on-site quality control.

Additional Technical & Skills Notes

• Ensure minimal disruption to traffic and public access during operations.
• Maintain public liability insurance of at least R500,000.
• Rectify unsatisfactory work within 48 hours of inspection.
• Monitor performance through monthly inspections and evaluations.
• Prepare and submit reports including area covered, staff deployed, issues encountered, and photographic evidence.