Objectives

The primary objectives of this tender are to appoint a qualified service provider to perform grass cutting, litter picking, and vegetation management in designated municipal areas. The goal is to ensure efficient, safe, and environmentally responsible vegetation maintenance that aligns with municipal standards, while minimizing disruption to public access, traffic, and the environment.

Scope

The scope of work includes:

• Grass cutting, litter picking, and vegetation management in areas such as parks, verges, open spaces, community facilities, stormwater channels, and private stands with municipal authorization.
• Maintenance of drains, stormwater flow, and traffic sightlines.
• Waste disposal at registered landfill sites with receipts.
• Work on private stands only with written municipal approval.

Specific areas include road verges (municipal, provincial, national), traffic islands, roundabouts, parks, stormwater channels, floodplains, vacant municipal land, and authorized private stands.

Technical Requirements

Maintenance Standards

• Maintain grass at an average height of 30–50 mm unless specified otherwise.
• Edge trimming along curbs, pathways, fences, and flower beds.
• Ensure grass does not obstruct traffic sightlines or stormwater flow.
• Remove fallen branches and debris on the same day.
• Keep verifiable disposal receipts for all waste.
• Use only manufacturer-approved cutting heads/blades; unapproved metal blades are prohibited.

Cutting Cycle Program

• Low-growth season (May–September): 1 cut per month.
• High-growth period (October–February): 2 cuts per month.
• Contractor to submit a pre-approved cutting schedule prior to commencement.

Equipment & Safety

• Provide necessary machinery such as brush cutters, slashers, hand tools, blowers, and safety signage.
• Ensure all equipment is compliant with manufacturer standards and has service history certificates.
• Staff must wear PPE including high-visibility vests, safety boots, gloves, helmets, and other protective gear.

Health, Safety & Environmental Compliance

• Comply with Occupational Health & Safety Act (Act 85 of 1993).
• Conduct risk assessments, implement traffic management plans, and maintain first aid and spill kits.
• Protect wetlands and indigenous vegetation, control dust/noise, and dispose of waste legally.

Skills Requirements

• Trained operators for all machinery.
• Labourers equipped with PPE compliant with OHSA and EPWP standards.
• Safety representatives and first aiders on site.
• Qualified site supervisor for on-site quality control.

Minimum PPE includes high-visibility clothing, steel-toe safety boots, gloves, ear and eye protection, face shields, hard hats, and long-sleeved clothing with reflective strips.

Additional Requirements

• Suppliers must be registered with the Central Suppliers Database (CSD) and provide the CSD number.
• Provide a Letter of Good Standing.
• Complete RFQ forms in black ink; price alterations must be signed.
• Provide verifiable evidence of equipment, safety compliance, and environmental policies.
• Submit regular progress reports, including area covered, staff deployed, challenges, and photographic evidence.