Objectives

To procure reliable catering and refreshment services for a community holiday programme, ensuring timely delivery, strict compliance with municipal supply chain management regulations, and alignment with preferential procurement policies.

Scope

Supply and deliver food and beverage provisions for 120 participants across two days (1–2 October 2026) at the Andiswa Ndoda Venue in Cloetesville. All items must be available on-site by 08h30 on both days. The scope encompasses the complete provision of dining and serving accessories, including crockery, cutlery, serviettes, and serving utensils.

Technical Requirements

• 120 units of Cappi Juice (120ml)
• 120 wrapped hotdogs with tomato sauce and vienna sausages
• 120 packets of Simba Chips (80g each)
• 120 apples
• Provision of all necessary crockery, cutlery, serviettes, and serving equipment
• Compliance with occupational health and safety standards during service execution
• Submission of mandatory municipal bidding documentation, including tax clearance, Centralised Supplier Database (CSD) registration, Broad-Based Black Economic Empowerment (B-BBEE) proof, and municipal account statements not older than 90 days

Skills Requirements

• Proven capability in bulk food procurement, inventory management, and logistics coordination
• Ability to adhere to strict delivery schedules and venue-specific operational requirements
• Familiarity with South African public sector procurement frameworks, compliance declarations, and preferential scoring mechanisms
• Capacity to assume indemnity responsibilities and maintain health and safety standards throughout contract execution

Explanation of Unusual or Complicated Terms

• MBD Forms: Standardised South African municipal bidding documents used to declare conflicts of interest, claim preference points, confirm past supply chain conduct, and certify that bids were determined independently without collusion.
• 80/20 Preference Point System: A scoring methodology where 80 points are allocated based on price competitiveness, and 20 points are distributed between B-BBEE status level (maximum 10 points) and supplier locality within the municipality (maximum 10 points).
• Sworn Affidavit Requirement: An alternative to a formal B-BBEE verification certificate. Bidders may submit an original sworn affidavit to claim preference points. It must be delivered physically to the municipality and remains valid for one calendar year.
• Locality Preference: Additional scoring awarded to suppliers whose business premises are situated within the municipal boundaries (WC024). Proof, such as a current municipal account or valid lease agreement, must be provided.
• Indemnity & OHS Disclaimer: The successful contractor assumes full financial and legal responsibility for any property damage, injuries, or fatalities arising from service execution, in accordance with the Occupational Health and Safety Act. The municipality is exempt from related claims.