Objectives

The primary objective of this tender is to procure laptop safes that meet specified security and technical standards, with a deadline for delivery by 15 September 2025. The procurement aims to ensure the availability of secure storage solutions for laptops within the City of uMhlathuze, adhering to quality and safety requirements.

Scope

The scope of the tender includes the supply of mechanical key safes capable of accommodating laptops with estimated external dimensions of 200x480x350mm and internal dimensions of 190x467x280mm. The safes must incorporate features such as fingerprint access (less than 10 fingerprints), security measures after three incorrect attempts, and tools for opening the safe. The delivery address is the Supply Chain Management Unit at the end of Betastraal, Alton, Richards Bay.

The scope also covers compliance with administrative and technical documentation, registration with the Central Suppliers Database (CSD), and adherence to procurement policies and conditions specified in the tender documents.

Technical Requirements

• Type: Mechanical key safes with electronic fingerprint access (less than 10 fingerprints).
• Security features:
  • Access after three incorrect fingerprint attempts.
  • Tools included for safe opening.
• Dimensions:
  • External: 200mm x 480mm x 350mm
  • Internal: 190mm x 467mm x 280mm
• Make/model to be reviewed for approval prior to procurement.
• All alterations to the quotation must be signed by the bidder; unsigned alterations will lead to disqualification.
• The safes must be compliant with relevant security standards and include necessary tools for access.

Additional Requirements

Suppliers must:

• Be registered with the Central Suppliers Database (CSD) and provide the CSD number.
• Provide a Letter of Good Standing.
• Complete the RFQ in black ink; submissions in pencil will not be accepted.
• Attach all mandatory documents as per the checklist, including tax compliance certificates, SHE risk management files, and signed alterations.
• Sign the quotation and declaration forms to confirm understanding and compliance with tender conditions.