RFQ Summary: Maintenance and Repairs at Electrical Depot Office

1. Objectives

The City of uMhlathuze invites quotations for the maintenance and repair of the Electrical Depot Office. The primary objective is to procure a qualified contractor to undertake comprehensive building maintenance, including roof repairs and waterproofing, interior wall repairs and painting, ceiling board replacement, and floor tiling. The project aims to restore the building to a safe, functional, and neat condition, addressing structural issues such as water penetration, damaged ceilings, and worn surfaces.

2. Scope of Work

The scope is divided into three main schedules:

• Preliminary & General: Site establishment, project supervision, barricading with yellow and orange barrier netting, health and safety documentation, medical fitness certificates for staff, and final site clearance with disposal of rubble at a registered dumpsite.
• Maintenance Work:
  • Roof Maintenance: High-pressure cleaning, inspection, and replacement of loose or damaged roof tiles, ridge tiles, gutters, and downpipes. Application of Rubber-Flex waterproofing paint to the entire roof surface (620 m²). Repairs to the roof valley, including installing new aluminium roll-form valley flashing. Painting of gutters, fascia boards, and bargeboards.
  • Wall Repairs and Sealing: Filling visible cracks with appropriate filler and applying hybrid polymer sealant around all windows (50 m²) to prevent water penetration.
  • Wall Painting: Preparing interior walls by scraping and sanding, followed by applying two coats of interior-grade paint (160 m²).
  • Ceiling Boards: Removing and disposing of all sagging or damaged ceiling boards, supplying and installing new ceiling boards with cornices (140 m²), and applying one coat of paint to the new boards.
  • Floor Tiling: Stripping damaged floor tiles and supplying/fixing new 600x600mm porcelain floor tiles (65 m²). A prime cost amount of R350/m² (excluding VAT) is allowed for the supply of tiles.
• Provisional Sum: A lump sum of R31,500.00 for all electrical-related works, including disconnection, removal, reconnection, materials, testing, and commissioning.

3. Technical Requirements

• Compliance: All workmanship and materials must comply with relevant SANS codes and specifications.
• Material Approval: The contractor must procure all materials and submit them for verification and approval by the Project Leader before commencing work.
• Site Inspection: A compulsory site meeting is scheduled for 25 August 2026 at 09:00 at the Alton Electrical Depot. Tenderers must inspect the site to acquaint themselves with all conditions affecting the contract.
• Health and Safety: The contractor must comply with the Occupational Health and Safety Act (Act 85 of 1993) and the Compensation for Occupational Injuries and Diseases Act (Act 130 of 1993). A complete OHS file must be submitted, and a safety induction must be completed before any work begins.
• Working Hours: Normal working hours are Monday to Friday, 07:00 to 16:30. Work outside these hours requires Project Leader approval.
• Contract Period: The contract is valid for 3 weeks, including statutory and builder's holidays.
• Penalties: A penalty of R500.00 per day will be charged for late completion.

4. Skills and Compliance Requirements

• CIDB Grading: A minimum CIDB grading of 1GB is compulsory. Proof of grading must be submitted with the quotation.
• Previous Experience: The contractor must submit proof of previous experience in similar works, such as completion certificates or reference letters from previous clients.
• Central Supplier Database (CSD): Suppliers must be registered on the CSD, and the CSD number must be provided. Unregistered suppliers will not be considered.
• Tax Compliance: A valid Tax Compliance Certificate and a Letter of Good Standing from the Compensation Fund are required.
• Municipal Database: Suppliers must be registered on the Municipal Council Database.
• Documentation: The quotation must be completed in black ink, signed, and all price alterations must be signed for. Incomplete submissions will be disqualified.
• Preferential Procurement: Bidders must complete the Preferential Procurement Points Claim Form (MBD 6.2) to claim points for specific goals (e.g., ownership, management).
• Declarations: Bidders must complete and sign the Declaration of Interest (MBD 4), Declaration of Bidder's Past Supply Chain Management Practices (MBD 8), and Certificate of Independent Bid Determination (MBD 9).

5. Important Notes

• No price increases will be approved after submission.
• All rates must be quoted exclusive of VAT, with VAT added at 15%.
• A 10% contingency amount will be added to the total cost.
• Invoices are to be submitted upon completion of the work.