Objectives

The primary objective is to procure a qualified contractor to execute targeted maintenance and repair works at the DCM Communications Office. The municipality seeks to restore structural surfaces and improve interior finishes within a strict two-week delivery window, ensuring full compliance with municipal supply chain governance, occupational health and safety legislation, and national transformation procurement targets.

Scope of Work

The contractor will be responsible for the complete removal and replacement of existing tiling and carpet flooring, followed by professional painting of the designated office area. The scope encompasses:

• Site preparation and execution of all demolition, installation, and finishing works.
• Adherence to standard municipal working hours (Monday to Friday, 07:00 to 16:30); out-of-hours work requires explicit Project Leader approval.
• Full site clearance upon completion, with strict prohibition against burying discarded materials.
• A fixed contract period of two weeks, inclusive of statutory and builder's holidays.
• A daily penalty of R500.00 applies for every day or part thereof that work remains incomplete after the agreed completion date.

All pricing must be final at submission, as post-quotation price increases are strictly prohibited. Any manual alterations to the quotation must be personally signed by the bidder to remain valid.

Technical Requirements

• Health & Safety Compliance: Full adherence to the Occupational Health and Safety Act (Act 85 of 1993) and the Compensation for Occupational Injuries and Diseases Act (Act 130 of 1993).
• Site Assessment: Bidders must physically inspect the premises prior to submission to evaluate working conditions, access limitations, and municipal restrictions. Failure to account for site-specific challenges results in rejected claims for additional costs.
• Safety Documentation: Submission of a comprehensive Safety, Health, and Environment (SHE) Risk Management file prior to mobilization.
• Documentation Standards: All quotation forms must be completed in black ink. Unsigned price modifications or incomplete mandatory municipal forms will result in immediate disqualification.
• Proof of Competence: Bidders must provide traceable references and evidence of successfully completed similar projects, which will form part of the technical evaluation criteria.

Skills and Qualification Requirements

• CIDB Registration: Minimum Construction Industry Development Board grading of 1GB or higher.
• Supplier Databases: Active registration with the Central Suppliers Database (CSD) and the uMhlathuze Municipal Council Supplier Database.
• Tax & Financial Compliance: Valid Tax Compliance Certificate from the South African Revenue Service and a Letter of Good Standing from the Compensation Fund.
• Municipal Declarations: Fully completed and signed MBD 4 (Declaration of Interest), MBD 8 (Past Supply Chain Practices), and MBD 9 (Independent Bid Determination) forms.
• Preferential Procurement: Ability to claim and substantiate points under the 80:20 scoring system for historically disadvantaged groups, including youth, women, people with disabilities, and rural/township ownership.
• Anti-Collusion Compliance: Formal declaration that the bid was prepared independently without consultation or coordination with competitors regarding pricing, market allocation, or bidding strategy.

Explanation of Key Terms

• CIDB Grading 1GB: A foundational construction industry classification indicating the contractor is officially registered and approved to undertake small-scale building and civil works up to a defined financial threshold.
• CSD (Central Suppliers Database): A national government platform that verifies a supplier's tax clearance, legal entity status, banking details, and compliance history before they are eligible to contract with any public sector organization.
• MBD Forms: Standardized Municipal Bid Documents mandated by South African local government regulations. They serve as legal declarations covering conflicts of interest, past misconduct, independent bidding, and compliance with labor and tax laws.
• SHE File: A documented risk assessment and safety protocol plan that outlines how the contractor will identify workplace hazards, implement control measures, manage emergencies, and comply with occupational health regulations throughout the project lifecycle.