Objectives

The primary objective of this tender is to obtain competitive written price quotations for the supply and delivery of multi-surface cleaning products to the municipality. The procurement aims to secure cost-effective, high-quality cleaning solutions while complying with national public finance regulations, municipal supply chain management (SCM) policies, and preferential procurement frameworks.

Scope

The contract covers the supply of approximately 700 units of liquid, undiluted multi-surface cleaner. Each unit must be 750ml and packaged in sets of six. Acceptable products include Handy Andy, Cobra, or Harpic, or any alternative demonstrating equivalent cleaning efficacy. The scope is limited to goods supply, encompassing sourcing, packaging, delivery, and issuance of compliant invoices. No installation, maintenance, or labour-intensive services are involved.

Technical Requirements

• Product Specifications: Liquid, undiluted formulation; 750ml volume per container; supplied in multipacks of six.
• Quality Benchmark: Must perform at least as effectively as the referenced commercial brands.
• Pricing Format: Unit rate and total price must be clearly stated, inclusive of 15% VAT.
• Compliance Documentation: Completed MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices Declaration), and MBD 9 (Certificate of Independent Bid Determination).
• Registration & Financial Proof: Active Central Supplier Database (CSD) registration, valid company registration, SARS Tax Compliance PIN, VAT registration, banking details, and municipal statements for the company and all directors (not older than 90 days).
• Submission Standards: Quotes must appear on official business letterhead, be fully completed in indelible ink, and contain no correction fluid or tape. Late submissions are automatically rejected.

Skills Requirements

As this is a straightforward goods supply contract, specialised technical or professional qualifications are not required. Bidders must, however, demonstrate basic operational and administrative competence, including the ability to source compliant cleaning products, manage bulk logistics and delivery schedules, generate accurate VAT-compliant invoices, and accurately complete statutory procurement declarations. Familiarity with municipal SCM processes and financial record-keeping is essential for contract execution.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A scoring methodology where 80 points are awarded based on price competitiveness. The remaining 20 points are distributed across socio-economic goals: up to 10 points for Broad-Based Black Economic Empowerment (B-BBEE) status level and up to 10 points for suppliers whose business premises are located within the Stellenbosch municipal boundaries.
• MBD Forms: Standardised South African government bidding templates used to verify bidder eligibility, disclose conflicts of interest, claim preference points, and certify that bids were prepared independently without collusion.
• Original Sworn Affidavit Rule: For B-BBEE preference claims, an original sworn affidavit must be physically delivered by hand. Photocopies or digital scans are invalid for point allocation, ensuring strict verification compliance.
• Indemnity & OHS Disclaimer: The successful supplier must sign a formal indemnity agreement accepting full liability for property damage, personal injury, or fatalities arising from contract execution. This clause also legally exempts the municipality from claims under the Occupational Health and Safety Act related to the supplied goods.