Objectives

The primary objective is to establish a reliable, pre-approved supplier arrangement for the ongoing maintenance, repair, and upgrading of traffic signal infrastructure across the City of uMhlathuze municipality. The contract aims to minimize traffic congestion, enhance road safety, and ensure continuous operational functionality of municipal traffic control systems through rapid response, standardized installations, and compliant electrical works.

Scope of Work

• Supply, replace, and install traffic signal components including 3.3m painted poles, multi-aspect signal heads, termination boxes, strapping hardware, and LED aspects (red, amber, green, directional arrows).
• Execute maintenance and corrective repairs across eastern, western, and southern municipal zones, including Richards Bay, Empangeni, John Ross, Ngwelezane, and Esikhaleni.
• Reprogram and calibrate traffic signal controllers for timing adjustments, system additions, or performance optimization.
• Ensure all existing signal infrastructure and instrumentation remain fully operational throughout the contract period.
• Utilize existing bolt-cages during pole replacements and perform backfilling and ground reinstatement post-installation.
• Work is initiated via formal municipal orders; contractors must conduct site visits within five working days and complete assigned tasks within two weeks per agreed schedules.
• Contract validity spans six months with monthly progress payments calculated on measured quantities of completed work.

Technical Requirements

• All electrical terminations and connections must be watertight and accompanied by a valid Certificate of Compliance (COC).
• Supplied equipment must strictly adhere to City of uMhlathuze municipal specifications and carry Original Equipment Manufacturer (OEM) authorization documentation.
• Contractors must maintain a comprehensive Safety File detailing personal protective equipment (PPE), traffic management plans, and site hazard controls.
• Mandatory municipal safety induction is required before any site activity commences.
• Electrical isolation and de-energization procedures must be coordinated directly with the municipality’s electrical department.
• All quotations must reflect all-inclusive pricing covering materials, labor, travel, overheads, profit, and VAT; blank, zero, or "included" line items will result in immediate disqualification.
• Bidders must provide verifiable reference letters demonstrating prior experience in traffic signal installation and controller programming.
• Administrative prerequisites include Central Suppliers Database (CSD) registration, a valid Tax Compliance Certificate, and a minimum CIDB grading of 1EP or higher.

Skills Requirements

• On-site deployment of a registered and qualified electrician with documented proof of trade certification and professional registration.
• Personnel trained in municipal safety protocols and capable of implementing the contractor’s safety file effectively.
• Technical proficiency in traffic signal controller programming, timing calibration, and diagnostic troubleshooting.
• Civil and electrical installation expertise, including pole foundation work, cable termination, waterproof sealing, and ground reinstatement.
• Ability to liaise with municipal engineering and electrical departments for system isolation, compliance verification, and inspection sign-offs.

Explanation of Unusual or Complicated Terms

Certificate of Compliance (COC)

A statutory document certifying that electrical installations meet national wiring codes and municipal safety standards, legally required before energizing new or modified circuits.

CIDB Registration

The Construction Industry Development Board grading system in South Africa; verifies a contractor’s financial stability, technical capacity, and managerial competence to execute construction-related projects.

OEM Authorization

Official documentation from the original equipment manufacturer granting permission to supply and install their branded components, ensuring product authenticity, warranty coverage, and compliance with municipal specifications.

Call-Off Contract Framework

A pre-qualified supplier arrangement where specific tasks are issued via individual purchase orders rather than a single fixed project timeline, allowing flexible, demand-driven service delivery.

Measured Payments

A billing method where contractors are compensated monthly based on verified quantities of work actually completed, rather than receiving lump-sum milestone payments.